Global Executive Assistant (Maternity Cover)

Indegene; Greater London; On-site; GBP 42,000 - 64,000; Full time

Job summary

Indegene in London is seeking a highly organized Executive Assistant to support senior leadership. The role requires diary management, stakeholder coordination, travel planning, event management, and budget tracking, with duties spanning internal and external communications.

You will coordinate meetings across time zones, manage budgets, assist with HR and contractor onboarding, and arrange international travel. The position is onsite in London and supports a fast-paced, global leadership team.

Qualifications

• Proven experience as an Executive Assistant or similar role supporting senior leaders.

Responsibilities

• Provide comprehensive executive support to senior leadership including diary management, stakeholder coordination, and travel planning.
• Coordinate meetings across multiple time zones, prepare agendas, and manage invitations and materials.
• Plan and execute internal and external events, offsites, and leadership town halls.
• Support HR activities, contractor onboarding, and vendor communications.
• Monitor budgets, expenses, and reimbursements; maintain trackers and governance calendars.
• Assist with ad hoc strategic projects and communications as required.

Skills

Diary management

Stakeholder management

Event planning

Travel management

Budget tracking

MS Office

Discretion and professionalism

Independent problem solving

Tools

Microsoft Office Suite

Job description

Indegene in London is seeking a highly organized Executive Assistant to support senior leadership. The role requires diary management, stakeholder coordination, travel planning, event management, and budget tracking, with duties spanning internal and external communications.

You will coordinate meetings across time zones, manage budgets, assist with HR and contractor onboarding, and arrange international travel. The position is onsite in London and supports a fast-paced, global leadership team.