Global Equity Plan Coordinator

NES Fircroft; Greater London; On-site; GBP 38,000 - 52,000; Full time

Job summary

NES Fircroft in London is seeking a Share Plan Coordinator to support the Reward and Company Secretarial teams with the administration of global discretionary and all-employee share schemes. You will assist with data management, reporting, and coordinating with internal teams and external administrators to ensure timely execution of plan activities.

The role requires strong reward experience, advanced Excel, and excellent communication.

Qualifications

• Strong reward background with an interest in completing the Tapestry Certificate in Share Plans or completed Tapestry Certificate.
• Advanced Microsoft Excel skills.
• Ability to effectively manage internal and external key relationships.
• A strong eye for detail.
• Excellent organisational, written and verbal communication skills.
• Enthusiastic, prepared to take on challenges and work in a high paced environment.

Responsibilities

• Administration and Support: Assisting in the day-to-day administration of share plans, such as preparing for grant, vesting and other events including as dividend payments and invitation windows.
• Reporting and Data Management: Contributing to the production of accurate and timely reports on share plan data including processing joiners and leavers and updating records both internally and externally to the administrator.
• Annual Report: Assist with collation of data for and verification of the Directors’ Remuneration Report of the Annual Report & Accounts
• Employee Queries: Monitoring the share plans inbox and responding to discretionary and all-employee share plan queries from current and ex-employees.
• Employee Communication: Supporting the development of engaging and compliant communications including emails, Viva Engage posts, and intranet materials to improve engagement with share plans and educate employees globally on their equity awards and the plans available to them.
• Stakeholder Coordination: Working closely with various internal teams (HR, payroll and Company Secretarial) and external Plan Administrators to ensure smooth plan operations.
• Compliance and Accuracy: Helping to ensure that processes are documented and controlled and that share plan administration and reporting adheres to relevant laws, regulations and internal policies.
• System and Portal Management: Assisting in the management of core systems and portals used for share plan administration and employee access including monitoring communications from CPM and JPM through JIRA and administration systems.
• Deputise, as and when required, for the Executive Compensation Adviser and Assistant Company Secretary.
• Stakeholder Management: effective working with internal and external stakeholders.

Skills

Reward background

Stakeholder management

Attention to detail

Communication skills

Tools

Microsoft Excel

Job description

NES Fircroft in London is seeking a Share Plan Coordinator to support the Reward and Company Secretarial teams with the administration of global discretionary and all-employee share schemes. You will assist with data management, reporting, and coordinating with internal teams and external administrators to ensure timely execution of plan activities.

The role requires strong reward experience, advanced Excel, and excellent communication.