Share Plan Coordinator

NES Fircroft; Greater London; On-site; GBP 38,000 - 52,000; Full time

Job summary

NES Fircroft in London is seeking a Share Plan Coordinator to support the Reward and Company Secretarial teams with the administration of global discretionary and all-employee share schemes. You will assist with data management, reporting, and coordinating with internal teams and external administrators to ensure timely execution of plan activities.

The role requires strong reward experience, advanced Excel, and excellent communication.

Qualifications

• Strong reward background with an interest in completing the Tapestry Certificate in Share Plans or completed Tapestry Certificate.
• Advanced Microsoft Excel skills.
• Ability to effectively manage internal and external key relationships.
• A strong eye for detail.
• Excellent organisational, written and verbal communication skills.
• Enthusiastic, prepared to take on challenges and work in a high paced environment.

Responsibilities

• Administration and Support: Assisting in the day-to-day administration of share plans, such as preparing for grant, vesting and other events including as dividend payments and invitation windows.
• Reporting and Data Management: Contributing to the production of accurate and timely reports on share plan data including processing joiners and leavers and updating records both internally and externally to the administrator.
• Annual Report: Assist with collation of data for and verification of the Directors’ Remuneration Report of the Annual Report & Accounts
• Employee Queries: Monitoring the share plans inbox and responding to discretionary and all-employee share plan queries from current and ex-employees.
• Employee Communication: Supporting the development of engaging and compliant communications including emails, Viva Engage posts, and intranet materials to improve engagement with share plans and educate employees globally on their equity awards and the plans available to them.
• Stakeholder Coordination: Working closely with various internal teams (HR, payroll and Company Secretarial) and external Plan Administrators to ensure smooth plan operations.
• Compliance and Accuracy: Helping to ensure that processes are documented and controlled and that share plan administration and reporting adheres to relevant laws, regulations and internal policies.
• System and Portal Management: Assisting in the management of core systems and portals used for share plan administration and employee access including monitoring communications from CPM and JPM through JIRA and administration systems.
• Deputise, as and when required, for the Executive Compensation Adviser and Assistant Company Secretary.
• Stakeholder Management: effective working with internal and external stakeholders.

Skills

Reward background

Stakeholder management

Attention to detail

Communication skills

Tools

Microsoft Excel

Job description

Job Title: Share Plan Coordinator

Location: London

Contract Type: Permanent Staff

*UK RIGHT TO WORK REQUIRED*

Summary: Supporting the Reward and Company Secretarial teams in managing the administration of the client’s global discretionary and all-employee share schemes through external share scheme administrators. The role will be required to assist with the administration, reporting, and operational delivery of employee share plans. Key responsibilities include supporting plan event management, working with data, preparing draft communications, and coordinating with company secretarial, reward and payroll teams as well as external vendors including share plan administrators and Employee Benefit Trustees to ensure accurate and timely execution of share plan activities.

Description:

• Administration and Support: Assisting in the day-to-day administration of share plans, such as preparing for grant, vesting and other events including as dividend payments and invitation windows.
• Reporting and Data Management: Contributing to the production of accurate and timely reports on share plan data including processing joiners and leavers and updating records both internally and externally to the administrator.
• Annual Report: Assist with collation of data for and verification of the Directors’ Remuneration Report of the Annual Report & Accounts
• Employee Queries: Monitoring the share plans inbox and responding to discretionary and all-employee share plan queries from current and ex-employees.
• Employee Communication: Supporting the development of engaging and compliant communications including emails, Viva Engage posts, and intranet materials to improve engagement with share plans and educate employees globally on their equity awards and the plans available to them.
• Stakeholder Coordination: Working closely with various internal teams (HR, payroll and Company Secretarial) and external Plan Administrators to ensure smooth plan operations.
• Compliance and Accuracy: Helping to ensure that processes are documented and controlled and that share plan administration and reporting adheres to relevant laws, regulations and internal policies.
• System and Portal Management: Assisting in the management of core systems and portals used for share plan administration and employee access including monitoring communications from CPM and JPM through JIRA and administration systems.
• Deputise, as and when required, for the Executive Compensation Adviser and Assistant Company Secretary.
• Stakeholder Management: effective working with internal and external stakeholders.

Critical Skills, Qualifications, Experience, etc.:

Essential

• Strong reward background with an interest in completing the Tapestry Certificate in Share Plans or completed Tapestry Certificate
• Advanced Microsoft Excel skills
• Ability to effectively manage internal and external key relationships
• A strong eye for detail
• Excellent organisational, written and verbal communication skills
• Enthusiastic, prepared to take on challenges and work in a high paced environment

Desirable:

• Previous experience of administering share plans for a listed company
• Project management skills
• Experience: Typically experience in share plans or a related field

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining andManufacturingsectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.