Glasgow Fire Team Project Coordinator

Harley Haddow; Glasgow; On-site; GBP 32,000 - 42,000; Full time

Job summary

Harley Haddow is seeking a Fire Team Coordinator in Glasgow to provide proactive operational, commercial and administrative support to the fire team. You will coordinate the project lifecycle from enquiry and fee proposal through appointment, delivery, invoicing and close-out, maintaining reliable project information and ensuring workload visibility for the team.

The role requires excellent organisational skills to ensure projects progress effectively, with responsibilities covering planning,

Qualifications

• Experience in project coordination, team administration or business support within a consultancy, professional services organisation or comparable project-based environment.
• Strong organisation and prioritisation, with the ability to coordinate multiple live projects, meet deadlines and follow actions through to completion.
• Experience supporting fee proposals, project records, invoicing or financial administration, with confidence working with figures and checking information for accuracy.
• Clear, professional written and verbal communication, a responsive approach to clients and the confidence to obtain information and raise concerns with colleagues.
• Proficiency in Microsoft Word, Excel, Outlook and Teams, with the ability to learn and maintain CRM, project management and finance systems.
• A proactive, dependable and collaborative approach; sound judgement, discretion with sensitive information and close attention to document quality.

Responsibilities

• Coordinate enquiries and fee proposals from initial enquiry to proposal and approval, maintaining accurate records.
• Establish live projects with references, contacts, fees, billing arrangements and programme information.
• Organise weekly planning and forecasting meetings and communicate decisions and actions.

Skills

Project coordination

Team administration

Organisational skills

Client communication

Forecasting & invoicing

Education

Business administration qualification

Tools

CRM systems

MS Word

MS Excel

Outlook

MS Teams

Job description

Harley Haddow is seeking a Fire Team Coordinator in Glasgow to provide proactive operational, commercial and administrative support to the fire team. You will coordinate the project lifecycle from enquiry and fee proposal through appointment, delivery, invoicing and close-out, maintaining reliable project information and ensuring workload visibility for the team.

The role requires excellent organisational skills to ensure projects progress effectively, with responsibilities covering planning,