German-Speaking Operations Coordinator – Hybrid Growth Role

Confidential; Portsmouth; Hybrid; GBP 27,000 - 33,000; Full time

Benefits offered by this job

25 days holiday plus Bank Holidays + X

Private Medical Insurance

Gym Allowance

Cycle to work scheme

App discount for wellness services

Pension Contribution 5%

Life Insurance 4 x salary

Annual Conference abroad

Parking

Hybrid working - 3 days in office, 2 @

Discretionary Bonus

Job summary

A global business consultancy in Portsmouth is seeking an Operations Coordinator fluent in German to provide logistical and administrative support for programs, ensuring client projects run smoothly.

The role is hybrid (3 days in office, 2 days at home) and requires German language proficiency, strong organisational skills, and experience with virtual meeting platforms. This is a great step into project management with development and growth opportunities.

Qualifications

• Administrative experience desirable with ability to juggle workload.
• Must be fluent in German both written and verbal.
• Experience using Zoom or Microsoft Teams.
• Experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Graduate education desirable.

Responsibilities

• Schedule workshops and Virtual Group Coaching sessions.
• Coordinate facilitators and coaches and maintain relationships with external facilitators.
• Upload and monitor new programs via in-house digital systems.
• Manage logistics for face-to-face workshops (IT shipping, printed materials, visa processing, hotel bookings).
• Assist finance with invoicing, purchase orders, expense validation, and credit control.
• Generate and assist with system and metrics reports.
• Support translation requests services.
• Set up and manage virtual sessions on Zoom and MS Teams.
• Provide in-session support (polls, break-out rooms, technical issues, document distribution).
• Support scheduling, training, and analytics for Operators in Europe.
• Contribute to post-session debriefs and process improvements for the Digital Operators team.
• Provide support via telephone, system, and email helpdesks.
• Work with client and internal teams to propose process improvements.
• Maintain accurate data in the ERP system.

Skills

German fluency

Administrative experience

Organised & analytical

Strong communication

Prioritisation & delegation

Virtual meeting platforms

Microsoft Office

Zoom

Microsoft Teams

Outlook

Excel

Word

PowerPoint

Education

Graduate education desirable

Tools

Zoom

Microsoft Teams

Outlook

Excel

Word

PowerPoint

Job description

A global business consultancy in Portsmouth is seeking an Operations Coordinator fluent in German to provide logistical and administrative support for programs, ensuring client projects run smoothly.

The role is hybrid (3 days in office, 2 days at home) and requires German language proficiency, strong organisational skills, and experience with virtual meeting platforms. This is a great step into project management with development and growth opportunities.