Operations Coordinator

Huntress; City Of London; Hybrid; GBP 29,000 - 35,000; Full time

Benefits offered by this job

25 days holiday

Private Medical Insurance

Gym Allowance

Cycle to work scheme

Pension Contribution 5%

Life Insurance 4 x salary

Annual Conference abroad

Parking

Discretionary Bonus

Job summary

Huntress in London is seeking a French-fluent Operations Coordinator to provide logistical and administrative support for client programs. The role combines scheduling, coordination with facilitators, and data management to keep projects running smoothly.

This hybrid position requires strong organisational skills, attention to detail, and experience with Microsoft Office and virtual meeting tools. You will work closely with client teams and internal colleagues across Europe to drive process

Qualifications

• Administrative experience desirable with the ability to juggle workload
• Strong written and verbal communication in French
• Organised and analytical with multi-project handling ability
• Graduate education is desirable

Responsibilities

• Schedule workshops and Virtual Group Coaching sessions
• Coordinate Facilitators and Coaches and maintain relationships with external facilitators
• Upload and monitor new programs via in-house digital systems
• Manage logistics for face-to-face workshops (IT shipping, printed materials, visa processing, hotel bookings)
• Assist finance with invoicing, purchase orders, expense validation, and credit control
• Generate and assist with system and metrics reports
• Support translation requests services
• Set up and manage virtual sessions on Zoom and MS Teams
• Provide in-session support (polls, break-out rooms, technical issues, document distribution)
• Support scheduling, training, and analytics for Operators in Europe
• Contribute to post-session debriefs and process improvements for the Digital Operators team
• Provide support via telephone, system, and email helpdesks
• Work in close partnership with client and internal account teams to put forward recommendations for process improvement
• Maintaining accurate data on the business ERP system.

Skills

Fluent French

Administrative experience

Attention to detail

Project coordination

Education

Graduate education desirable

Tools

Microsoft Office

Zoom

Microsoft Teams

Job description

Operations Coordinator - Fluent French Salary: £32,000

Based in London

Hybrid role: 3 days in office, 2 days at home

A global business consultancy is looking for a French-fluent Operations Coordinator to join a team based in London. This role will involve providing logistical and administrative support for their programs to ensure clients' projects run smoothly. This is a great opportunity to develop a career in project management.

Fluent French is essential for this role - both written and spoken

Duties Include:

• Schedule workshops and Virtual Group Coaching sessions
• Coordinate Facilitators and Coaches and maintain relationships with external facilitators
• Upload and monitor new programs via in-house digital systems
• Manage logistics for face-to-face workshops (IT shipping, printed materials, visa processing, hotel bookings)
• Assist finance with invoicing, purchase orders, expense validation, and credit control
• Generate and assist with system and metrics reports
• Support translation requests services
• Set up and manage virtual sessions on Zoom and MS Teams
• Provide in-session support (polls, break-out rooms, technical issues, document distribution)
• Support scheduling, training, and analytics for Operators in Europe
• Contribute to post-session debriefs and process improvements for the Digital Operators team
• Provide support via telephone, system, and email helpdesks
• Work in close partnership with client and internal account teams to put forward recommendations for process improvement
• Maintaining accurate data on the businesses ERP system.

Experience Required

• Administrative experience highly desirable with the ability to juggle workload
• Organised, analytical, and experience of working on multiple projects simultaneously, with exceptional attention to detail
• Must be fluent in French, both written and verbal
• Graduate education desirable
• Strong communication, both verbally and in writing
• Logical thinker with the ability to prioritise workload and delegate
• Experience using virtual meeting platforms (such as Zoom or Microsoft Teams.)
• Experience in using Microsoft Office Suite is required (Outlook, Excel, Word & PowerPoint)

Benefits

• 25 days holiday plus Bank Holidays + close at Xmas
• Private Medical Insurance
• Gym Allowance
• Cycle to work scheme
• Task Human App (discount on personal training, cooking session, counselling etc
• Employee Assistance Program
• Pension Contribution 5%
• Life Insurance 4 x salary
• Annual Conference abroad
• Parking
• Discretionary Bonus (depending on company and individual performance euros paid yearly must be in the business for 12 month)

Hybrid working - 3 days in office, 2 days at home

If you are fluent in French and have strong administrative/coordination experience,

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

Please note: We can only consider applications from candidates who have the right to work in the UK