General Service Administrator

Invictus Group; Nursling; On-site; GBP 26,000 - 38,000; Full time

Job summary

Invictus Group in the United Kingdom is seeking a proactive Office Administrator/Facilities Coordinator to provide high-level administrative support across the team. You will use Excel to manage data, create reports, and build dashboards to inform decision-making.

You will coordinate meetings, keep records, assist with proposals and documentation, and collaborate with stakeholders to drive process improvements. An organised, detail-oriented approach and strong teamwork will be essential.

Qualifications

• Experience in a coordination role within facilities, property management, or engineering.
• Strong administrative and organisational skills with multitasking ability.
• Advanced Excel skills and data-reporting experience.
• Excellent communication and teamwork with a customer-focused approach.

Responsibilities

• Provide high-level administrative support across the team.
• Use Excel to manage data, create reports, build dashboards, and support decision-making.
• Assist with presentations, proposals, and documentation with a creative approach.
• Coordinate meetings, track actions, and maintain accurate records.
• Support projects, liaising with stakeholders and contributing ideas for improvement.
• Identify opportunities to streamline processes and enhance efficiency.
• Printing experience is essential.
• Coordination of office moves and moving objects.

Skills

Coordination experience

Advanced Excel

Administrative skills

Communication & teamwork

Job description

What You'll Do:

• Provide high-level administrative support across the team, ensuring smooth day-to-day operations.
• Use Excel to manage data, create reports, build dashboards, and support decision-making.
• Assist with the preparation of presentations, proposals, and documentation with a creative approach.
• Coordinate meetings, track actions, and maintain accurate records.
• Support projects, liaising with stakeholders and contributing innovative ideas for improvement.
• Identify opportunities to streamline processes and enhance efficiency.
• Printing experience is essential
• Coordination of office moves and moving objects

What You'll Bring:

• Experience in a coordination role within facilities, property management, or engineering.
• Strong administrative and organisational skills with the ability to multitask effectively.
• Advanced Excel skills
• Excellent communication and teamwork skills, with a customer-focused approach.
• Knowledge or interest in facilities management, health & safety, and property operations.
• Detail-oriented, service-driven, and eager to learn and develop