General Administrator

DoctorPA Secure LTD; Maidstone; On-site; GBP 32,000 - 42,000; Full time

Job summary

DoctorPA Secure LTD seeks an experienced Executive Assistant to support the Senior Management Team at Manston STHF. You will manage diaries, coordinate and minute meetings, draft polished correspondence and reports, and act as the first point of contact for internal and external enquiries, all while maintaining strict confidentiality.

The role also supports governance and board meeting administration, accurate record-keeping, and tracking of actions and deadlines, helping the site meet Home

Qualifications

• Experience as PA/EA supporting senior management and governance functions.
• Ability to draft polished correspondence and reports.
• Strong confidentiality and data-protection awareness.
• Flexibility to work occasional evenings or weekends.

Responsibilities

• Manage diaries for the Senior Management Team.
• Coordinate and minute meetings; prepare accurate minutes.
• Draft polished correspondence and reports.
• Act as first point of contact for internal and external enquiries.
• Support governance and board meeting administration; accurate record-keeping.
• Track actions and deadlines; ensure timely follow-up.
• Coordinate travel and event logistics; liaise with stakeholders.
• Support internal communications and ops delivery.

Skills

Executive support

Diary management

Governance support

Minute taking

Confidentiality

Data protection

Written communication

Stakeholder liaison

Job description

We are seeking an experienced and professional Executive Assistant to support the Senior Management Team at Manston STHF., We're seeking an experienced Executive Assistant to provide comprehensive administrative and governance support to our Senior Management Team. You'll manage diaries, coordinate and minute meetings, draft polished correspondence and reports, and act as the first point of contact for internal and external enquiries all while maintaining strict confidentiality. The role also supports governance and board meeting administration, accurate record-keeping, and tracking of actions and deadlines, helping the site meet Home Office and NHS compliance and reporting standards. You'll coordinate travel and event logistics, liaise with stakeholders to support smooth operational delivery, and contribute to internal communications. We're looking for someone with strong PA/EA experience, excellent written communication skills, sound judgement around confidentiality and data protection, and the flexibility to work occasional evenings or weekends all delivered in line with DrPA Secure's CARE ethos and commitment to equality, diversity, and inclusion.

DrPA has been operating in secure environments since 2014 providing General Practitioner services and we are now growing to provide a complete healthcare service at Manston STHF & Western Jet Foil. This will be delivered directly or through a range of specialist partners who are experts in their field. We deliver our services based on our ethos of CARE:

• Compassionate care that is trauma informed and supportive
• Assurance that care is evidence-based & demonstrates high quality outcomes for our patients
• Respectful of peoples cultural and religious beliefs
• Empowerment We centre each resident by co-creating holistic care plans that treat their needs and equip them to self-manage their wellbeing.