GDASS Safe Accommodation Administrator

GreenSquareAccord; Gloucester; On-site; GBP 25,000 - 27,000; Full time

Benefits offered by this job

Flexible working

Holiday allowance 25-30 days

Buy/sell annual leave

Pension scheme 6% match

Online GP and wellbeing support

Blue Light discount card

Employee Assistance Programme

Cycle to work

Occupational sick pay

Job summary

GreenSquareAccord seeks a GDASS Safe Accommodation Administrator in Gloucester to lead financial and administrative tasks for the Safe Accommodation project, ensuring accuracy and compliance. You will work with the Business Lead Administrator to support internal reporting, fund coordination, and data management.

The role emphasizes data protection, budgeting, and providing wide administrative support within a committed, diverse team. Fixed-term contract with benefits and 37-hour weeks.

Qualifications

• Proven experience in financial and administrative roles.
• Strong understanding of financial processes, reporting cycles and budget monitoring.
• Excellent organisational skills and attention to detail.
• High level of discretion and ability to handle confidential information.
• Confident communicator able to support and guide staff.
• Comfortable handling sensitive personal data in line with GDPR.

Responsibilities

• Undertake day-to-day financial transactions (sales and purchase ledgers).
• Process invoices, sales invoices, credit notes and payments promptly.
• Coordinate flex fund spending and welfare fund authorisations.
• Support month-end, quarter-end and year-end financial reporting and audits.
• Maintain accurate data records and reporting for internal and external stakeholders.
• Support office operations including stock control, facilities coordination, and health & safety.
• Ensure data is stored and managed in line with relevant laws, policies, and regulations.
• Provide administrative support to the wider GDASS team as needed.

Skills

Financial management

Administrative support

Data protection/GDPR

Job description

Job Title: GDASS Safe Accommodation Administrator

Job Location: Gloucester

Salary: £25,609.00pa

Contract type: Fixed Term until 30/06/2027

Working hours: 37 hrs

About the role

As the Safe Accommodation Administrator, you will take a leading role in managing financial and administrative tasks for the Safe Accommodation project, ensuring accuracy, timeliness, and compliance with all relevant policies. You will work closely with the Business Lead Administrator to support internal reporting, fund coordination, and data management.

Key Responsibilities

Financial & Administrative Duties

• Undertake day-to-day financial transactions (sales and purchase ledger cycles).
• Process invoices, sales invoices, credit notes, and payments promptly.
• Lead the coordination and processing of flex fund spending and support welfare fund authorisations.
• Support month-end, quarter-end, and year-end financial reporting and audits.

Service & Operational Support

• Maintain accurate data records and reporting for internal and external stakeholders.
• Support office operations including stock control, facilities coordination, and health & safety.
• Ensure data is stored and managed in line with relevant laws, policies, and regulations.
• Provide administrative support to the wider GDASS team as needed.

Team Coordination

• Support training on administrative and data procedures for staff.
• Promote and monitor adherence to organisational policies, including confidentiality, safeguarding, and housing management best practices.
• Advise and assist staff with financial and data protection compliance.

About you

• Proven experience in financial and administrative roles (experience in a support service setting is a bonus).
• Strong understanding of financial processes, reporting cycles, and budget monitoring.
• Excellent organisational skills and attention to detail.
• High level of discretion and ability to manage confidential information.
• Confident communicator with the ability to support and guide staff.
• Comfortable working with sensitive personal data and complying with GDPR and data protection policies.

Benefits

In support and recognition of our colleagues who will help us deliver our employer strategy, we offer a fantastic benefits package. This includes:

• Trust based flexible working and supportive and friendly teams
• 25 days annual holiday entitlement, increasing to 30 days
• Opportunity to buy or sell annual leave
• A defined contribution pension scheme GSA matches up to 6% contributions
• We offer a service which provides 24/7 online GP appointments, second medical opinions, health checks, mental health support, 24/7 medical health helpline, wellbeing app, nutrition advice and fitness plans and legal and financial support.
• Access to Blue Light discount card membership
• Confidential Employee Assistance Programme (EAP).
• Cycle to work Scheme
• Eligible for occupational sick pay

All individuals who apply to work at GreenSquareAccord are considered on their merits in line with our Diversity and Inclusion strategy and policy.

GreenSquareAccord are a Disability Confident Employer therefore we actively encourage applications from individuals with disabilities and try to provide access, adjustments, equipment or other practical support where required. All applicants with a disability who meet the `essential eligibility criteria` for the role, as detailed in the job description, are guaranteed an interview.

If you need any assistance, adjustments or adaptations throughout our selection processes please let us know.