Fund Data Operations Specialist

nb; Greater London; On-site; GBP 75,000 - 110,000; Full time

Job summary

Neuberger Berman in London seeks a seasoned asset management professional to lead and support fund‑related initiatives within the EMEA Fund Data Operations team. You will work with Product Development, Compliance, Legal, Finance, and IT to ensure regulatory compliance across UCITS KIIDs, PRIIPs KIDs, and SICAV KIDs.

The role emphasizes governance, timely delivery, and strong cross‑functional engagement with internal and external stakeholders in a regulated environment.

Qualifications

• Minimum 5 years' experience in asset management or financial services.
• Extensive experience in creating and overseeing PRIIPs KIDs, UCITS KIIDs, and SICAV KIDs.
• Strong understanding of fund structures and regulatory frameworks.
• Proven ability to manage high-priority workloads and meet tight deadlines.
• Excellent communication and stakeholder engagement across multiple functions.

Responsibilities

• Manage day-to-day duties to ensure continuity during high workload or absences.
• Maintain robust controls with adherence to policies and procedures.
• Own deadlines and deliverables, coordinating with the wider team.
• Escalate material issues promptly to management.
• Review processes to identify improvements for efficiency and control.
• Collaborate with internal teams and external providers to align decisions.

Skills

Asset management experience

Regulatory governance

Vendor management

Project management

Stakeholder collaboration

Job description

About Neuberger:

The Global Funds Administration team oversees the firm's EMEA mutual fund platform (approx. $81.8 billion in AUM, as of 30Jun2025) which encompasses UCITS, QIAF, and closed-end investment trust vehicles. The team is focused on ensuring the platform can be distributed globally and that the firm's clients receive the highest standards of service when investing through Neuberger Berman mutual funds. The function is based in London and partners extensively with colleagues in the US, Latin America, Europe, and Asia.

Role Overview

This role within the EMEA Fund Data Operations team is suited to an experienced asset management professional. The successful candidate will play a pivotal role in leading and supporting fund‑related initiatives across the business, with disciplined adherence to the regulatory frameworks governing our products. The role requires effective cross‑functional engagement with stakeholders at all levels, including Product Development, Compliance, Legal, Finance, Investment Risk, Portfolio Management, Client Services, IT, Operations, Custodians, and external service providers to the fund range. A strong track record of collaboration, governance, and delivery in a regulated environment is essential.

The role reports to the Manager of Fund Data Operations

Responsibilities

Overall

• Effectively manage day-to-day responsibilities to ensure continuity of coverage during periods of elevated workload or unforeseen absences.
• Uphold a robust control environment, ensuring standards, policies, controls, and procedures are rigorously applied and evidenced.
• Take ownership for meeting all deadlines and deliverables, both individually and in collaboration with the wider team.
• Escalate material issues to management promptly and appropriately via direct communication.
• Continuously review processes and procedures to identify and implement improvements that enhance efficiency, effectiveness, and control.
• Build and maintain strong working relationships with internal stakeholders (including Product Development, Compliance, Legal, Finance, Investment Risk, Portfolio Management, Client Services, IT and Operations,), external service providers, and Fund Administrators.

Core

• Coordinate the production and delivery of UCITS KIIDs, PRIIPs KIDs, SICAV KIDs and updates to Prospectuses and Supplements, ensuring accuracy, timeliness, and regulatory compliance.
• Manage fund lifecycle events, including fund launches and registrations, new share class openings, and fund closures, with disciplined planning, stakeholder coordination, and robust governance.
• Ensure compliance with MiFID II reporting obligations, covering transaction costs and charges, EMT, EPT, and EET, with appropriate controls, validation, and audit trails.
• Demonstrates disciplined query management with urgency and rigour, delivering timely, high‑quality responses to stakeholders across the business and formally documenting outcomes and actions where required.
• Conduct comprehensive reviews of fund documentation to ensure operational processes and workflows are accurately detailed, remain fit-for-purpose, and are maintained via a structured, periodic review cycle.
• Proactively partner with internal teams, including Product Development, Compliance, Legal, Finance, Investment Risk, Portfolio Management, Client Services, IT and Operations to ensure clear alignment, disciplined collaboration, and timely, well‑governed decision‑making.
• Demonstrate proven vendor management capability, ensuring fund data accuracy, completeness, and timeliness; performing regular service level reviews; managing and resolving queries, and reviewing contractual documentation (including SLAs) to maintain strong service delivery and control.

Other

• Actively participate in and contribute to project initiatives, providing subject matter input and driving delivery as required.
• Support internal audit activities and requirements, including evidence provision, control walkthroughs, remediation tracking, and timely closure of findings.
• Undertake additional duties as assigned that are commensurate with the responsibilities outlined above, ensuring high standards of execution and governance

Key Requirements / Qualifications

• Minimum 5 years' experience in asset management or financial services.
• Extensive experience in the creation and oversight of PRIIPs KIDs, UCITS KIIDs, and SICAV KIDs.
• Strong technical understanding of fund structures, operating models, transaction cost methodologies, and the applicable regulatory frameworks.
• Demonstrated ability to manage high-priority workloads, adapt to changing priorities, and deliver to tight deadlines.
• Skilled in prioritisation and teamwork, with a consistent focus on timely, high‑quality delivery.
• Strong project management experience is desirable, including planning, governance, and stakeholder coordination.
• Exceptional interpersonal and communication skills, with the ability to engage effectively at all levels and collaborate across func