Front Office & Facilities Administrator, Heathrow

Ferrovial; Greater London; On-site; GBP 25,000 - 32,000; Full time

Job summary

Ferrovial Construction UK is seeking a Front Office Administrator to provide high-quality administrative and front-of-house support for the Heathrow project. You will manage room bookings, facilities, IT equipment, and support the management team while promoting company values across offices.

The role requires excellent communication, IT proficiency, and the ability to work across multiple Ferrovial sites around Heathrow. 40.5 hours per week, with one day working from home.

Qualifications

• Strong administrative, organisational and time management skills.
• Excellent written and verbal communication skills.
• Strong IT skills, including proficiency in Microsoft Office applications, particularly Excel.
• Motivated to learn and contribute positively to the team.
• A collaborative team player who works effectively with others.
• Proactive and able to take initiative.
• Able to work under pressure and meet deadlines.
• Flexible, resilient and adaptable, with a positive approach to changing priorities.

Responsibilities

• To manage room bookings for the project and any meeting requirements including IT and catering.
• Provide comprehensive facilities management service inclusive of, ordering stationary, sorting post, stocking the kitchen, advising on car park spaces and couriers for internal and external visitors, general filing and ad-hoc admin duties.
• Management of office IT equipment such as printers and providing support and coordinator of equipment for new starters and/or leavers.
• To provide administrative support to the management team upon request.
• To promote company values in all dealings with other employees, clients, subcontractors and other external contacts.
• Participate actively in the planning and execution of company events.
• Organise orientation and training of new staff members.
• Provide support to the engineering teams to file information into the available databases and ensure filing systems are maintained and current.
• Reporting office progress to senior management and working with them to improve office operations and procedures.
• Managing all deliveries.
• Acting as a fire marshal and first aider for the office (attending relevant training).
• Provide all of the above for the different Ferrovial offices around Heathrow (Boiler house, Building 820, Wineglass, LCC3, Compass Center and Europark)
• Helping the Office Manager with any other tasks which may arise
• Prepare all of the documentation required for Landside and airside passes, for people and vehicles
• Support all of the tasks related with licensing and permits required to access and deliver works airside

Skills

Administrative skills

Communication skills

IT proficiency

Team player

Proactivity

Stress management

Adaptability

Time management

Tools

Microsoft Office

Job description

Ferrovial Construction UK is seeking a Front Office Administrator to provide high-quality administrative and front-of-house support for the Heathrow project. You will manage room bookings, facilities, IT equipment, and support the management team while promoting company values across offices.

The role requires excellent communication, IT proficiency, and the ability to work across multiple Ferrovial sites around Heathrow. 40.5 hours per week, with one day working from home.