Front of House Reception

Confidential; England; On-site; GBP 18,000 - 19,000; Full time

Job summary

Confidential is seeking an experienced Receptionist/Administrator to cover an ongoing temporary assignment on-site in Theale. You will be the first point of contact for visitors, manage calls, and support the admin team to keep the office running smoothly.

Based on the reception desk, you will handle post, bookings, invoices, hotel bookings, and event refreshments, while maintaining a tidy and welcoming environment. Strong MS Office skills and a professional, friendly manner are essential.

Qualifications

• Proficient with MS Office and communication tools.
• Excellent spoken and written communication skills.
• Well-presented with a friendly and professional approach.
• Good time management and reliable punctuality.
• Organised with a high attention to detail.
• Self-motivated and proactive team player.

Responsibilities

• First point of contact for visitors and callers.
• Answering all incoming calls to the office.
• Maintain a tidy and presentable reception area.
• Arrange lunches and refreshments for events or meetings.
• Handle incoming/outgoing post and couriers.
• First Aider/Fire Warden – training provided.
• Schedule reception rota for holidays and cover.
• Manage invoices and assist with debt chasing.
• Print/bind documents as needed.
• Book hotel accommodation for staff.
• Support Admin team with ad-hoc tasks.

Skills

MS Office

Communication skills

Professionalism

Time management

Attention to detail

Team player

Tools

Outlook

Word

Excel

Teams

Job description

Receptionist/Administrator (Temporary) On-Site Theale 13/ 14 per hour

We are looking for an experienced Receptionist to cover in an ongoing temporary role. This is a busy temporary role that will offer variety and the opportunity to work with a supportive team. You will be based on the reception desk, onsite Monday through to Friday.

Role

• First point of contact for all visitors to the office, providing an exceptional standard of service with a positive attitude.
• Answering all incoming calls to the office.
• Taking ownership of the reception area ensuring it is presented in a clean and tidy manner.
• Ordering lunches and providing refreshments for events or meetings.
• Deal with all incoming and outgoing post, booking couriers when needed.
• First Aider/Fire Warden - training will be provided.
• Scheduling reception rota for holiday/lunch cover.
• Effectively dealing with any office related questions/queries from colleagues and visitors to the office.
• Raising invoices and assisting with debt chasing, updating contact lists and directories.
• Printing and binding documents when needed.
• Booking hotel accommodation for staff
• Assist the Admin team with various ad-hoc tasks to promote a positive culture and well-presented office

Skills and experience

• Proficient knowledge and demonstrable experience with all MS Office suite-based software including Outlook, Word, Excel, Teams etc.
• Excellent communication skills & telephone manner.
• Well-presented with an exceptional friendly and professional approach.
• Good at problem solving with a positive attitude.
• Excellent time management skills, punctual and reliable.
• Naturally organised with a high attention to detail.
• Self-motivated, proactive team player who provides solid support.

We are looking for someone to start ASAP. There is parking on site and easily accessible for public transport commutes.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.