Front of House Reception

Tate; Theale; On-site; GBP 18,000 - 19,000; Full time

Benefits offered by this job

Parking on site

Job summary

Tate is seeking an experienced Receptionist/Administrator for an on-site temporary position in Theale. You will be the first point of contact, handle calls, manage post, book travel and events, and support the admin team with daily tasks. This busy role requires a professional, friendly demeanor and strong MS Office skills.

Based onsite Monday to Friday with parking available on site, we offer a friendly team and a varied workload in a supportive environment. Immediate start available.

Qualifications

• Experience with MS Office suite including Outlook, Word and Excel.
• Excellent communication skills and telephone manner.
• Professional, friendly and well-presented with attention to detail.
• Punctual, organised and proactive team player.

Responsibilities

• First point of contact for visitors to the office.
• Answering all incoming calls to the office.
• Maintain a tidy reception area and organise the post and couriers.
• Order lunches and provide refreshments for events/meetings.
• Assist with invoicing, debt chasing and updating contact lists.
• Book hotel accommodation and support admin team with tasks.
• Schedule reception rota and assist with ad-hoc tasks to promote a positive culture.

Skills

MS Office

Outlook

Word

Excel

Teams

Communication

Telephone etiquette

Time management

Punctuality

Tools

Office 365

Job description

Receptionist/Administrator (Temporary) On-Site Theale £13/£14 per hour

We are looking for an experienced Receptionist to cover in an ongoing temporary role. This is a busy temporary role that will offer variety and the opportunity to work with a supportive team. You will be based on the reception desk, onsite Monday through to Friday.

Role

• First point of contact for all visitors to the office, providing an exceptional standard of service with a positive attitude.
• Answering all incoming calls to the office.
• Taking ownership of the reception area ensuring it is presented in a clean and tidy manner.
• Ordering lunches and providing refreshments for events or meetings.
• Deal with all incoming and outgoing post, booking couriers when needed.
• First Aider/Fire Warden - training will be provided.
• Scheduling reception rota for holiday/lunch cover.
• Effectively dealing with any office related questions/queries from colleagues and visitors to the office.
• Raising invoices and assisting with debt chasing, updating contact lists and directories.
• Printing and binding documents when needed.
• Booking hotel accommodation for staff
• Assist the Admin team with various ad-hoc tasks to promote a positive culture and well-presented office

Skills and experience

• Proficient knowledge and demonstrable experience with all MS Office suite-based software including Outlook, Word, Excel, Teams etc.
• Excellent communication skills & telephone manner.
• Well-presented with an exceptional friendly and professional approach.
• Good at problem solving with a positive attitude.
• Excellent time management skills, punctual and reliable.
• Naturally organised with a high attention to detail.
• Self-motivated, proactive team player who provides solid support.

We are looking for someone to start ASAP. There is parking on site and easily accessible for public transport commutes.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.