Front of House Coordinator

University of Southampton Students' Union; Southampton; On-site; GBP 28,000 - 29,000; Full time

Benefits offered by this job

Pension 10%

Travel perks: UniLink/Blue Star

Cycle-to-Work scheme

Holiday entitlement 24 days + closure

Job summary

University of Southampton Students' Union (SUSU) is seeking a Front of House Coordinator to lead reception, room and event bookings, and Safety Bus/minibus operations. You will supervise staff, coordinate rotas, and maintain efficient systems to deliver a welcoming, high-quality service.

The role requires experience in senior admin/front-of-house roles, strong customer service, and the ability to manage multiple priorities across flexible hours. SUSU values diversity and student-focused service.

Qualifications

• Experience in a senior administrative, business support or front-of-house role.
• Experience supervising staff, managing rotas and developing efficient systems.
• Knowledge of basic financial processes (quotes, invoicing, timesheets) and understanding of health and safety, equality, diversity and inclusion, and sustainability.
• Confident communicator and proactive problem-solver with ability to manage competing priorities and work independently.
• Flexibility to work across operating hours, including early mornings, evenings and weekends.

Responsibilities

• Lead day-to-day delivery of SUSU’s reception service, room and event bookings, and Safety Bus/minibus operations.
• Supervise and develop staff, coordinate rotas and operational cover.
• Maintain effective systems and procedures; work with internal teams, students, customers and external partners.
• Deliver a welcoming, efficient and high-quality service.

Skills

Customer service

Staff supervision

Rotas management

Front-of-house operations

Health and safety

Budget awareness

Communication

Problem-solving

Flexibility

Job description

As Front of House Coordinator, you will lead the day-to-day delivery of SUSU’s reception service, room and event bookings, and Safety Bus and minibus operations. You will supervise and develop staff, coordinate rotas and operational cover, maintain effective systems and procedures, and work closely with internal teams, students, customers and external partners to provide a welcoming, efficient and high-quality service.

About You

We are looking for an organised and approachable individual with experience in a senior administrative, business support or front-of-house role.

• You will have experience delivering excellent customer service and coordinating room bookings, events, or activities
• You will have experience supervising staff, managing rotas, and developing efficient systems and procedures to support service delivery
• You will have knowledge of basic financial processes, including quotes, invoicing and timesheets, alongside an understanding of health and safety, equality, diversity and inclusion, and sustainability
• As a confident communicator and proactive problem-solver, you will be comfortable managing competing priorities, working independently and identifying opportunities to improve services and enhance the customer experience
• You will have the flexibility to work across our operating hours, including early mornings, evenings and weekends

Most importantly, you will share our commitment to providing an excellent experience for students, staff, and visitors, and delivering high-quality services across the Students' Union.

About Us

We are the University of Southampton Students' Union (SUSU) – independent from the University and run by students, for students. Our vision is simple: SUSU is here to enrich the life of every student. We are a workplace that’s buzzing with life, ideas, and opportunities – where your work directly shapes the student experience.

As part of our team, you'll enjoy:

• Salary of £28,303-£29,339 per annum
• Generous paid holiday - 24 days per year, plus eight closure days (around Easter, August and Christmas) on top of eight bank holidays (and an opportunity to purchase up to an additional week of holiday).
• Great pension – we contribute 10% into your defined contributions pension scheme.
• Travel perks – discounted UniLink and Blue Star bus passes, a Cycle-to-Work scheme.

To find out more, visit our website here.

For further information prior to submitting your application, please contact Laura Leach, Head of Operations via e-mail on [e-mail]

To know before applying:

Closing Date: Midday, Friday 25 September (Please note that should a high volume of applications be received, the advert may close early).

Interview Date: Thursday 8 October.

Regretfully, SUSU is NOT a sponsoring organisation and is, therefore, not able to sponsor you for a visa if you require one (such as Tier 2) to work in the UK.

Please note feedback will not be provided if you is not shortlisted for interview.

SUSU is an equal opportunities employer that values a diverse workforce and we want to reflect the student body that we represent. We value diversity, promote equality and challenge discrimination and will ensure that our recruitment activities are mindful of equality and diversity matters.