Front Desk & Office Admin Lead – Welcoming & Diary Mgmt

Eight Financial Advice; Liss Forest; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Performance bonus

Company-wide bonus

28 days' holiday

Bank holidays off

Private medical insurance

Life assurance 4x salary

Wellbeing support (EAP)

Mortgage and pension advice

Volunteering time: 8 hours yearly

Regular socials & epic events

Job summary

Eight Financial Advice in Totton is seeking a friendly, organised Receptionist to be the first point of contact for clients, advisers and visitors. This role covers reception, office coordination and diary management in a 9am-5pm, Monday–Friday setup at our Totton office.

You will support the Group Marketing Partner with administrative tasks, manage diaries, meetings and documentation, and help maintain a professional, welcoming environment for clients and staff alike.

Qualifications

• Excellent organisational and communication skills.
• Friendly, professional, and approachable manner.
• Attention to detail and ability to manage competing priorities.
• Proficient with Microsoft 365 apps (Outlook, Word, Teams, PowerPoint).
• Proactive with ownership and initiative.

Responsibilities

• Welcome clients and visitors, ensuring a professional first impression.
• Manage telephone calls, emails and general enquiries.
• Coordinate meeting rooms, refreshments, post and office supplies.
• Maintain a tidy, professional reception and meeting-room environment.
• Liaise with the Facilities Manager on day-to-day office requirements.
• Support the Adviser rota and contribute to a positive client experience.
• Manage diaries, arrange meetings and prepare documentation.
• Record meeting actions, follow up on tasks and provide general administrative support.
• Handle confidential information appropriately.

Tools

Microsoft 365

Outlook

Word

Teams

PowerPoint

Job description

Eight Financial Advice in Totton is seeking a friendly, organised Receptionist to be the first point of contact for clients, advisers and visitors. This role covers reception, office coordination and diary management in a 9am-5pm, Monday–Friday setup at our Totton office.

You will support the Group Marketing Partner with administrative tasks, manage diaries, meetings and documentation, and help maintain a professional, welcoming environment for clients and staff alike.