Friendly Front Desk & Admin Assistant (Temp) | 20h/wk

Community Base; Brighton; Hybrid; GBP 14,000 - 17,000; Part time

Job summary

Voices in Exile is seeking a temporary Office & Reception Assistant to help run our office while we recruit a permanent position. This is a 20 hour per week role, worked over four days (Tuesday to Friday), 10:00am–3:00pm with a 30-minute lunch break.

The post is a fixed-term arrangement from October to December. You will welcome visitors, answer calls and emails, manage post, arrange Zoom meetings, and provide general administrative support in a busy charity environment.

Qualifications

• Experience in office, reception or customer-facing environment.
• Friendly, approachable and able to communicate with a diverse range of people.
• Good organisational skills and attention to detail.
• Confident using Microsoft 365 including Outlook, and online meeting platforms Zoom/Teams.
• Able to work independently and manage competing priorities.
• Understands confidentiality.

Responsibilities

• Welcome visitors and service users to the office.
• Answer telephone and email enquiries and signpost appropriately.
• Manage incoming and outgoing post.
• Maintain kitchen supplies (milk, coffee).
• Arrange meetings via Zoom.
• Support the smooth running of the office and reception area.
• Provide general administrative support to staff.
• This role requires the ability to lift and carry items and move between floors.
• Undertake other reasonable administrative duties as required.

Skills

Office administration

Customer service

Microsoft 365

Zoom/Teams

Communication

Organisation

Confidentiality

Diversity awareness

Tools

Microsoft 365 (Outlook)

Zoom

Teams

Job description

Voices in Exile is seeking a temporary Office & Reception Assistant to help run our office while we recruit a permanent position. This is a 20 hour per week role, worked over four days (Tuesday to Friday), 10:00am–3:00pm with a 30-minute lunch break.

The post is a fixed-term arrangement from October to December. You will welcome visitors, answer calls and emails, manage post, arrange Zoom meetings, and provide general administrative support in a busy charity environment.