Fleet Administrator

Staffline; Metropolitan Borough of Solihull; On-site; GBP 21,000 - 28,000; Full time

Job summary

Omega Resource is seeking a detail-oriented Fleet Administrator in Solihull to ensure driver and vehicle compliance across the UK and international regions. The role focuses on maintaining accurate records and supporting smooth fleet operations.

Responsibilities include monitoring compliance statuses, addressing issues, and communicating with drivers to guide corrective actions. Experience in administration and proficiency in MS Office are essential.

Qualifications

• Attention to detail and organisational skills required.
• Excellent communication (written and verbal) with drivers and colleagues.
• Comfortable with compliance systems and databases (training provided).
• Able to handle sensitive information and verify document authenticity.

Responsibilities

• Monitor drivers' compliance status across UK, NI and other regions.
• Identify and address compliance issues using internal systems (licences, MOT, DVLA, medical, insurance).
• Communicate with drivers to resolve issues and guide corrective actions.
• Verify authenticity and accuracy of submitted documents (licences, medical, MOT, insurance).
• Manage collection, processing and filing of documents in line with regulations.
• Collaborate with team to manage workload and share knowledge of processes.
• Undertake other duties or special projects as required.

Skills

Detail oriented

Organisational skills

Excellent communication

Compliance systems

Microsoft Office

Tools

Microsoft Office

Job description

We are seeking a detail-oriented and organised Fleet Administrator to join our team in Solihull. This role focuses on ensuring driver and vehicle compliance across the UK and international regions, supporting a smooth and compliant fleet operation.

Key Responsibilities - Fleet Administrator

• Monitor drivers' compliance status across multiple regions, including the UK, Northern Ireland, and other countries.
• Proactively identify and address compliance issues using internal systems (e.g., licence expirations, MOT status, DVLA checks, medical certifications, insurance coverage, and region‑specific requirements).
• Communicate professionally with drivers via email or phone to resolve issues, providing clear guidance on corrective actions (such as renewing licences, updating insurance, or completing required training/e-learning).
• Verify the authenticity and accuracy of submitted documents, including driving licences, medical certificates, MOT certificates, and insurance documents.
• Manage the collection, processing, and filing of documents (both electronic and manual, in line with regional regulations).
• Collaborate with team members to manage departmental workload, respond to assigned tasks, and share knowledge of processes and solutions.
• Undertake any other duties or special projects as required.

Requirements - Fleet Administrator

• Strong attention to detail and organisational skills.
• Excellent communication skills (written and verbal) for professional interactions with drivers and colleagues.
• Comfortable working with compliance systems and databases (training provided on specific tools).
• Ability to handle sensitive information confidentially and verify document authenticity.
• Previous administrative experience is essential; experience in fleet, compliance, or transport administration is advantageous but not required.
• Proficient in Microsoft Office (Outlook, Excel, Word).

For details of other opportunities available within your chosen field please visit our website www.omegaresource.co.uk