FM Administrator

Serco; Leicester; On-site; GBP 23,000 - 31,000; Full time

Benefits offered by this job

Holiday entitlement and bank holidays

Pension scheme

Internal training courses

Wellbeing support

Job summary

Serco is seeking an FM Administrator at HMP Fosseway, Leicester. The role provides essential admin support to ensure smooth delivery of facilities management services on the contract. You will handle records, coordinate activities and support contractors and stakeholders in a secure environment.

The successful candidate will have FM experience, CAFM system proficiency, and strong Excel/Word capabilities, with excellent organisational skills and the ability to meet deadlines.

Qualifications

• FM experience essential.
• Experience using a CAFM system essential.
• Strong Excel and Word skills to create reports and manage data.
• Excellent organisational skills and ability to meet deadlines.
• Confident communicator with ability to build relationships at all levels.

Responsibilities

• Operate the CAFM system as the first point of contact for reactive maintenance requests.
• Log, track and update work requests with timely, accurate information.
• Support procurement activities, including raising purchase orders and monitoring expenditure.
• Coordinate external contractors and assist with vetting processes.
• Produce reports, forecasts and performance information using CAFM data.
• Process payroll timesheets, overtime, sickness records and asset information.
• Support the Head of FM and wider Facilities Management team with day-to-day administration.

Skills

Facilities Management experience

CAFM system experience

Microsoft Excel

Microsoft Word

Attention to detail

Communication skills

Tools

CAFM software

Job description

Location: HMP Fosseway, Leicester, LE18 4TN

Salary: £26,766.68 plus excellent benefits

Schedule: Full-time, Monday to Friday

Ready to impact a better future?

As an FM Administrator in our Facilities Management team, you'll provide vital administrative support that helps ensure the smooth delivery of facilities management services across the contract. You'll be at the centre of daily operations, supporting colleagues, contractors and stakeholders while helping the team meet key performance standards.

Working within a small, close-knit team, you'll play an important role in maintaining accurate records, coordinating activities and supporting the delivery of services in a secure environment. Our work touches lives every day, and your attention to detail, organisational skills and commitment to excellence will help create impactful solutions and support a positive impact on communities.

What You’ll Do As a FM Administrator

• Operate the Computer-Aided Facilities Management (CAFM) system as the first point of contact for reactive maintenance requests.
• Log, track and update work requests, ensuring stakeholders receive timely and accurate information.
• Support procurement activities, including raising purchase orders and monitoring expenditure.
• Coordinate external contractors and assist with contractor and supplier vetting processes.
• Produce reports, forecasts and performance information using CAFM system data.
• Process administrative tasks including payroll timesheets, overtime, sickness records and asset management information.
• Support the Head of FM and wider Facilities Management team with day-to-day operational administration.
  
  

Does this sound like you?

• Previous Facilities Management (FM) experience is essential.
• Experience using a Computer-Aided Facilities Management (CAFM) system is essential.
• Strong Microsoft Excel and Microsoft Word skills, with the ability to create reports and manage data accurately.
• Excellent organisational skills with the ability to work to deadlines and manage multiple priorities.
• Confident communicator who can build trusted working relationships at all levels.
• Ability to maintain accurate records and handle confidential information professionally.
  
  

What We Offer

• 25 days’ holiday plus bank holidays (and the option to buy up to five additional leave days each year)
• Up to 6% contributory pension scheme
• Over 1,100 internal courses available, funding for qualifications and apprenticeships (we currently offer over 60 different apprenticeships), mentoring opportunities, and a focus on internal progression.
• Employee Assistance Programme, Bupa Anytime HealthLine, wellbeing app, 30% off at Serco-managed leisure centres, and 24/7 access to a virtual GP service
• Discounts across around 1,000 retailers, from food and clothing to days out, entertainment and travel
• Paid volunteering day, tax-free charitable giving through Payroll Giving Scheme, donate your pennies from your monthly pay to the Serco People Fund Charity
• Our employee networks support connection by providing spaces for collaboration, learning, and belonging. They represent and empower all our colleagues including veterans, LGBTQIA+ employees, women, parents and carers, people with disabilities, and people from all cultural backgrounds.
  
  

Vetting And Checks

An Enhanced DBS check is required for this role. This includes spent and unspent convictions, cautions, and any relevant information held by local police, in accordance with the Rehabilitation of Offenders Act and safeguarding requirements. You will also complete an Occupational Health Questionnaire to allow us to provide any support needed for you to succeed in the role.

Let’s impact a better future, together. Apply today.

A Little Bit About Us

At Serco, everyone plays a vital part in delivering essential public services that make a real difference. As a global team of 50,000 people across Defence, Transport, Justice, Immigration, Healthcare, Leisure and Citizen Services, we’re united by a shared purpose: to improve the services that communities rely on. Guided by our values of Trust, Care, Innovation and Pride, our people make meaningful impact, every single day.

Our Inclusive Recruitment Commitment

We prioritise your skills and potential. As a Disability Confident Leader, a top Great British Employer of Veterans, and a Gold Inclusive Employer Standard holder, we champion equal opportunities for all. We offer flexible and hybrid working where possible and make reasonable adjustments throughout recruitment and employment.

• Guaranteed Interview Scheme: Applicants with disabilities, veterans and people with convictions, who meet the minimum job criteria, are guaranteed an interview. Simply opt into the relevant scheme on the application form.
• Ban The Box: We also support fair access for those with unspent criminal convictions through our ‘Ban the Box’ pledge (some roles may have security exemptions).
  
  

For support with your application, please contact j&[e-mail].

Start a career where your work truly matters. Apply today.

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