Fleet Service & Maintenance Coordinator

Woodside Logistics Group; Dickeystown; On-site; GBP 30,000 - 36,000; Full time

Benefits offered by this job

Employee Assistance Programme

Generous annual leave entitlement

Ongoing learning and development

Company wellbeing initiatives

Free on-site parking

Modern office facilities

Supportive, collaborative working环境

Job summary

Woodside Logistics Group is seeking a Fleet Service & Maintenance Co-ordinator to join the Workshop team in Ballynure. You will manage external servicing, maintenance and repairs for a large HGV fleet, ensuring compliance, roadworthiness and high availability.

You will coordinate repairs with workshops, monitor downtime and maintain accurate maintenance records while liaising with drivers and operations to optimise vehicle availability.

Qualifications

• Experience coordinating vehicle servicing, maintenance and repairs in a workshop or fleet environment.
• Strong admin skills: scheduling, record keeping and supplier liaison.
• Excellent communication and customer service abilities.
• Able to manage multiple priorities and work under pressure.
• Knowledge of HGV servicing processes and Operator Licence compliance.

Responsibilities

• Schedule and coordinate routine vehicle servicing and inspections.
• Arrange bookings with external workshops and maintenance providers.
• Monitor maintenance schedules and ensure services are completed on time.
• Coordinate and track repairs, defects and breakdown work.
• Liaise with drivers, operations and suppliers on vehicle availability.
• Update fleet management systems with service and repair data.
• Raise purchase orders and process maintenance documentation.
• Monitor supplier performance and vehicle downtime.
• Ensure maintenance records are audit-ready.
• Support compliance requirements relating to fleet maintenance and roadworthiness.
• Assist the Fleet team with general admin duties.

Skills

Coordination

Administrative skills

Scheduling

Supplier liaison

Communication

Organisation

Transport/logistics exposure

HGV servicing knowledge

Fleet management systems

Operator Licence compliance

Tools

Fleet management systems

Job description

Job Title: Fleet Service & Maintenance Co-ordinator

Department: Workshop

Reporting to: Workshop & Repairs Manager / Fleet Administration Compliance Manager

Location: Ballynure

Contract type: Full-time, Permanent

Working Hours: Monday to Friday 08.30 to 17:00

About Us:

As one of the UK & Irelands leading logistics providers, we work across a wide variety of industry sectors as the trusted logistics provider for many leading manufacturers, retailers and distributors in the UK, Ireland and across Europe. With continued investment in our infrastructure, equipment, and technology we deliver a customer experience defined by reliability, value and peace of mind.

Due to continued fleet growth we are seeking a highly organised and proactive Fleet Service & Maintenance Coordinator to join our Fleet team. This role is responsible for managing external service, maintenance and repair bookings for a large and diverse HGV fleet, ensuring vehicles remain compliant, roadworthy and available for operation.

Working closely with external workshops, service providers, drivers and internal stakeholders, you will coordinate planned servicing, arrange repairs, monitor vehicle downtime and maintain accurate maintenance records.

This is an excellent opportunity for someone with strong administrative and coordination skills who enjoys working in a fast-paced transport environment.

What This Role Involves:

Key Responsibilities

• Schedule and coordinate routine vehicle servicing and inspections.
• Arrange bookings with external workshops and maintenance providers.
• Monitor vehicle maintenance schedules and ensure services are completed on time.
• Coordinate and track vehicle repairs, defects and breakdown work.
• Liaise with drivers, operations and suppliers regarding vehicle availability.
• Update fleet management systems with service and repair information.
• Raise purchase orders and process maintenance-related documentation.
• Monitor supplier performance and vehicle downtime.
• Ensure maintenance records are accurate and audit ready.
• Assist with compliance requirements relating to fleet maintenance and roadworthiness.
• Support the wider Fleet team with general administration duties.

What Youll Need:

• Previous experience coordinating vehicle servicing, maintenance and repair activities within a vehicle dealership, workshop, fleet maintenance operation, or similar automotive environment.
• Strong administrative skills, including scheduling, record keeping and supplier liaison.
• Strong organisational and planning skills.
• Excellent communication and customer service skills.
• Ability to work under pressure and manage competing priorities.
• Experience within transport, logistics or fleet environments.
• Knowledge of HGV servicing and maintenance processes.
• Experience using fleet management or vehicle maintenance systems.
• Understanding of Operator Licence compliance requirements.

What You'll Get:

• Employee Assistance Programme
• Generous annual leave entitlement
• Ongoing learning and development
• Company wellbeing initiatives
• Free on-site parking
• Modern office facilities
• Supportive, collaborative working environment

Woodside Logistics Group is committed to having an inclusive workplace where every team member feels they belong.

If you require accommodations to be made during the recruitment process or have questions relating to accessibility, please contact us

Please note: Employment with Woodside Logistics Group is conditional upon successfully completing our pre-employment screening process, including a drugs and alcohol test.

Where the number of applications received exceeds the anticipated volume, the Company reserves the right to enhance the shortlisting criteria in order to facilitate the selection process.

Applicants are expected to disclose any unspent criminal convictions during the recruitment process. Having a criminal record will not necessarily prevent employment, and all disclosures will be considered fairly in accordance with the nature of the role and applicable legislation.