Fleet Projects Administrator - Derby | Long-Term Contract

Ford & Stanley Select; Derby; On-site; GBP 32,000 - 46,000; Part time

Job summary

Ford & Stanley Select in Derby is seeking an Administrator to support a major rolling stock and fleet projects programme. You will coordinate materials, purchase orders, supplier communications and project records to help deliver refurbishment and maintenance across a regional fleet.

This role requires strong organisation, attention to detail and the ability to manage multiple priorities in a fast-paced rail environment, working with project managers, engineers and suppliers to ensure timely

Qualifications

• Previous experience in an administration, project support, or coordination role.
• Strong organisational skills and excellent attention to detail.
• Experience managing multiple priorities and meeting deadlines.
• Confident communicating with suppliers and stakeholders via phone and email.
• Good working knowledge of Microsoft Office applications, particularly Excel.
• Ability to work independently in a fast-paced environment.
• Strong written and verbal communication skills.
• A proactive and solutions-focused approach to work.
• Ability to maintain accurate records and documentation.

Responsibilities

• Provide day-to-day administrative support to fleet projects and engineering teams.
• Raise, track, and chase purchase orders (POs).
• Liaise with suppliers to obtain updates on material orders and deliveries.
• Source materials and support procurement activities.
• Receive goods and maintain accurate records of deliveries.
• Support stock control and material management processes.
• Maintain project documentation, records, and filing systems.
• Assist with project reporting and project coordination activities.
• Act as a key point of contact between suppliers and internal stakeholders.
• Support the successful delivery of rolling stock refurbishment and fleet improvement projects.
• Monitor material availability to ensure project and maintenance activities remain on programme.
• Support the administration of engineering and project-related documentation.

Job description

Ford & Stanley Select in Derby is seeking an Administrator to support a major rolling stock and fleet projects programme. You will coordinate materials, purchase orders, supplier communications and project records to help deliver refurbishment and maintenance across a regional fleet.

This role requires strong organisation, attention to detail and the ability to manage multiple priorities in a fast-paced rail environment, working with project managers, engineers and suppliers to ensure timely