Fleet Operations Coordinator

EngineersOfAI; Greater London; On-site; GBP 30,000 - 45,000; Full time

Job summary

EngineersOfAI is seeking a Fleet Operations Coordinator who will act as the operational backbone for global fleet enablement activities. This role combines coordination, logistics, compliance management, and process improvement.

The ideal candidate will manage workflows across global fleet operations, support training administration, ensure compliance with documentation, and enhance fleet logistics. We focus on creating an inclusive culture that welcomes diverse experiences and talents.

Qualifications

• Experience in operational coordination and logistics management.
• Strong communication skills to liaise with various departments.
• Ability to manage documentation and compliance effectively.

Responsibilities

• Coordinate administrative workflows across global fleet operations.
• Manage attendance and onboarding schedules for training sessions.
• Maintain accurate fleet documentation and ensure compliance.
• Support invoice tracking, reconciliation, and procurement.
• Assist with vehicle logistics, incident documentation, and reporting.
• Coordinate operational updates and internal communications.

Job description

Fleet Operations Coordinator

The Fleet Operations Coordinator acts as the operational backbone for global fleet enablement activities. The role combines coordination, logistics, compliance management, training administration, and process improvement.

Key responsibilities:

Fleet Operations Coordination

• Coordinating administrative workflows across global fleet operations
• Acting as a central liaison between Fleet Ops, Field Engineering, Finance, and Training
• Managing shared operational inboxes and calendars
• Supporting standardisation of operational processes across regions

Training & Onboarding Administration

• Scheduling and coordinating training sessions
• Managing attendance, onboarding schedules, reminders, and certifications
• Preparing and distributing training materials
• Tracking mandatory and compliance training completion
• Maintaining accurate training records and databases

Compliance & Documentation

• Maintaining fleet documentation such as insurance, registrations, and MOTs
• Supporting audit readiness and operational reporting
• Ensuring operational records remain accurate and compliant

Vendor & Financial Coordination

• Coordinating vendors for maintenance, logistics, and training
• Supporting invoice tracking, reconciliation, and procurement
• Managing operational consumables and fleet‑related assets

Fleet Logistics & Operational Support

• Supporting vehicle logistics, demos, repairs, and replacements
• Assisting with incident documentation and operational reporting
• Identifying inefficiencies and driving process improvements

Communications

• Coordinating operational updates across teams
• Supporting newsletters and internal communications
• Helping Recruitment coordinate assessment days where needed

We focus on creating an inclusive culture that welcomes diverse experiences, talents, and perspectives.