Fleet Operations & Admin Specialist

Greenhous Group; Halford CP; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

30 Days Holiday

Sick Pay

Pension

Career Development

Employee Discounts

Mental Health Support

Free Will Writing Service

Free Mortgage Advice

Free Eye Tests

Cycle To Work

EAP

Job summary

Greenhous Group in High Ercall is recruiting a Fleet Sales Administrator to join a growing Fleet division. You will provide essential administrative support across the fleet operation, ensuring records, documentation, and systems are kept up to date while coordinating vehicle movements and invoicing.

The role requires an organised, proactive individual with strong attention to detail and the ability to handle multiple priorities in a busy environment.

Qualifications

• Previous experience in an administrative, coordination or support role.
• Experience within fleet, transport, logistics or the automotive sector would be advantageous.
• Strong organisation and accuracy with attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Provide comprehensive administrative support to the Fleet team, ensuring records, documentation and systems are accurate and up to date.
• Support the creation and maintenance of vehicle stock book records.
• Assist with daily invoicing, vehicle taxing, administration and general housekeeping activities.
• Process vehicle invoices accurately and update internal systems.
• Monitor, save and chase Proof of Delivery (POD) documentation across sites.
• Coordinate vehicle movements and related fleet activities.
• Liaise with internal departments, drivers, suppliers and external partners to resolve queries.
• Respond to internal and external queries promptly and professionally.
• Maintain accurate electronic and paper-based records in line with processes.
• Identify outstanding actions and drive them through to completion.

Skills

Highly organised

Attention to detail

Communication

Multitasking

Proactive

Tools

Microsoft Office Suite

Outlook

Excel

Job description

Greenhous Group in High Ercall is recruiting a Fleet Sales Administrator to join a growing Fleet division. You will provide essential administrative support across the fleet operation, ensuring records, documentation, and systems are kept up to date while coordinating vehicle movements and invoicing.

The role requires an organised, proactive individual with strong attention to detail and the ability to handle multiple priorities in a busy environment.