Fleet & Facilities Administrator

Thatcham Research; Thatcham; On-site; GBP 28,000 - 33,000; Full time

Job summary

A leading company in automotive research seeks a Fleet & Facilities Administrator to coordinate fleet operations, manage logistics, and support compliance initiatives. The ideal candidate is detail-oriented with advanced Excel skills, excellent communication, and a commitment to operational excellence. Join a dynamic team that values diversity and inclusion while you enjoy competitive benefits including a non-contributory pension, generous holidays, and more.

Benefits

10% non-contributory pension

29 days holiday + public holidays

Group Life Assurance (equal to 3 x basic salary)

Group Income Protection (after 2 years’ service)

Health Cash Plan (cash back on eligible medical treatments)

Discounted gym membership

Free on-site parking

Subsidised on-site restaurant

Reward & Recognition Programme

Moneyhealth’s Financial Coaching & Wellbeing Platform

Qualifications

• Essential skills include advanced Excel skills and strong organisational abilities.
• Experience in the motor trade or automotive sector is desirable.
• Proficiency in document management and compliance is important.

Responsibilities

• Manage vehicle logistics and support compliance activities.
• Coordinate fleet administrative tasks and respond to queries.
• Utilize Excel for data management and reporting.

Skills

Advanced Excel

Organisational skills

Communication

Proficiency in Microsoft Office

Education

NVQ in Business Administration or equivalent experience

Job description

Fleet & Facilities Administrator | Circa £28,200 negotiable + excellent benefits | Permanent | On-site

We’re hiring!

In this role you’ll be the central point of coordination for all things fleet and facilities. From managing vehicle logistics to supporting compliance and sustainability initiatives, your work will directly impact the smooth running of our business.

You will act as the first point of contact for all fleet and facilities queries coordinating responses and ensuring timely resolutions as well as managing key administrative tasks such as driver licence checks, insurance claims, RAC membership, and onboarding processes.

Are you a detail-driven organiser with a passion for keeping operations running like a well-oiled machine? If so, we’d like to hear from you!

What you’ll be doing

• Analyse and present management information (MI) to support decision-making and continuous improvement.
• Oversee the coordination and maintenance of pool and company vehicles, including resolving charging issues and maintenance requests.
• Administer our internal quality and document management system and our EV charging platform—onboarding users, managing access, and troubleshooting issues.
• Maintain accurate records and documentation across our internal platforms and shared drives.
• Support compliance activities including vehicle servicing, maintenance tracking, and policy reviews.
• Collaborate with teams to streamline processes and implement best practices across fleet and facilities operations.

What you’ll bring

Essential skills:(These are the essential skills or experience needed to succeed in this role)

• Advanced Excel skills are essential -you’ll be using excel every day for data management and reporting of management information.
• Strong organisational and multitasking abilities with a keen eye for detail.
• Excellent communication skills -both written and verbal.
• Proficiency in Microsoft Office (Word, Outlook, SharePoint).
• A proactive, adaptable mindset with the ability to work independently and as part of a team.

Desirable skills: (These are desirable skills or experience and are not essential, so we would welcome applications from candidates that do not match theseadditional criteria)

• Experience in the motor trade, automotive, or fleet sector.
• Familiarity with building maintenance, safety compliance, or vendor coordination.
• A background in supporting fleet operations or facilities management.
• An interest in developing Power BI or data visualisation skills.
• An NVQ in Business Administration or equivalent experience in an administrative role.

About you

You’re a confident communicator, a natural problem-solver, and someone who thrives in a fast-paced environment. You take pride in your organisational skills and love turning data into actionable insights. You’re approachable, dependable, and always ready to roll up your sleeves to get things done.

Did you know...

Research tells us that men are more likely to apply to jobs if they meet only 60% of the criteria, whereas women often hesitate or don't apply unless they meet all of the criteria. This difference in application behaviour can contribute to the gender gap in career advancement and opportunities.

We know the perfect candidate doesn't exist! If you think you have what it takes but don't tick every box, we'd still encourage you to apply - it could be a perfect fit!

Perks & Benefits

Salary - Circa £28,200negotiable dependent on skills & experience.

• 10% non-contributory pension
• 29 days holiday (inclusive of Christmas shutdown) + public holidays
• Group Life Assurance (equal to 3 x basic salary)
• Group Income Protection (after 2 years’ service)
• Salary Sacrifice schemes (cycle to work, home & tech scheme)
• Moneyhealth’s Financial Coaching & Wellbeing Platform
• Health Cash Plan (cash back on eligible medical treatments)
• Benenden Health Care (opt-in benefit)
• Reward & Recognition Programme
• Discounted gym membership
• Sports & Social club
• Payroll charitable giving
• Subsidised on-site restaurant
• Free on-site parking

When we work

Our standard working hours are 8:30 - 16:30 Monday - Thursday, 8:30 – 15:45 Fridays. (Talk to us about flexible or part-time working if this doesn’t quite suit you – we take work-life balance seriously!)

How we work

This role is based on-site at our office in Thatcham to provide in-person coordination as required.

What we do

At the cutting edge of automotive research in the UK, Thatcham Research has a unique role in shaping the design of new vehicles and influencing ever higher standards of safety, security and repair. With an on-site Crash Laboratory, Repair Technology Centre and Training Academy, our research expertise is driving some of the very latest automotive developments in technology, materials and standards in this fast moving and highly technical industry.

Our active safety track site is one of the leading accredited Euro NCAP testing facilities, trialling and assessing the very latest developments in vehicle safety and assistance technologies.

Our Values

As an organisation that believes a strong set of Values are key to our organisational success and a sense of belonging for all colleagues, we ask that you understand, represent and apply our Values of Fearless, Inquisitive, Resourceful, Supportive and Trusted and demonstrate these Values throughout the recruitment process.

Our Commitment to Diversity, Inclusion & Belonging

We are dedicated to fostering an inclusive workplace which values diversity and embraces each individual's authentic self. We are proud to champion a culture where colleagues freely share their diverse perspectives, recognising that these contribute to our innovative spirit. Our journey of growth and understanding is continuous as we actively invest in diversity training, workshops, and partnerships to ensure positive change.

Beyond our membership in the Automotive 30% Club, we collaborate with various organisations to advance equity not only in gender but also across ethnicity, age, disability, social mobility, LGBTQ+ identities, experiences, and thinking. Our aspiration is to create an environment where everyone thrives, achieves, and experiences a genuine sense of belonging.

Recruitment process

We’re proud to manage our recruitment in-house and believe this direct approach enables us to give you the best possible Employee Experience we can – which starts right here, your application! We’re continuously striving to improve the candidate journey, and transparency (or communication) is a key area of focus – yes, even with salary & benefits.

What can you expect from our recruitment process?

• Regular updates on the progress / outcome of your application
• An initial telephone screening call with our Recruitment Business Partner
• First interview with the hiring manager, usually via Teams
• Second/Final interview, in-person at our office (we may give you a role specific task to present on!)
• Personalised feedback following your interview – because everyone deserves that!
• An opportunity to give us your honest feedback in a short survey on all of the above

We’re committed to removing invisible barriers. If there are any adjustments we can make to better support you, please let us know when you apply.

All applicants must have Right to Work in the UK.

If you're experiencing any issues with our career site or application from, please let us know here: [e-mail]