Fleet Coordinator

FLEETO; Greater London; On-site; GBP 28,000 - 36,000; Full time

Job summary

Fleeto in London is seeking a Fleet Coordinator to manage day-to-day vehicle movements, servicing, MOTs and PCO licensing, coordinating with workshops, drivers and suppliers.

You will keep records up to date, minimise downtime, and help onboarding/offboarding of vehicles while supporting Sales and Customer Support to ensure vehicle availability.

Qualifications

• Experience in fleet, vehicle rental, automotive or transport preferred.
• Highly organised with excellent attention to detail.
• Able to prioritise and manage multiple vehicles and tasks.
• Comfortable using CRM and fleet management software.
• Full UK driving licence preferred.

Responsibilities

• Coordinate day-to-day movement and status of vehicles across the fleet.
• Schedule and monitor MOTs, PCO inspections, servicing and repairs.
• Ensure vehicles remain legally compliant with up-to-date documentation.
• Minimise downtime by tracking off-road vehicles and pending work.
• Liaise with workshops, dealerships, and external suppliers.
• Maintain accurate vehicle records and update fleet management systems.
• Produce and maintain operational reports on status and downtime.

Skills

Organised

Attention to detail

Multitasking

Proactive

CRM systems

Fleet management

Tools

CRM software

Fleet management systems

Job description

Fleet Coordinator

Location: Dagenham, East London

Company: Fleeto

Job Type: Full-time, Permanent

About Fleeto

Fleeto is one of London's leading private hire vehicle rental companies, operating a growing fleet of PCO vehicles.

We're a fast-paced, ambitious business focused on keeping our vehicles compliant, maintained, utilised and on the road. As we continue to grow, we're looking for an experienced and highly organised Fleet Coordinator to join our Fleet Operations team.

The Role

As a Fleet Coordinator, you'll play a key role in the day-to-day management of our vehicle fleet.

This is a hands-on operational position. You'll be coordinating vehicles through servicing, MOTs, PCO licensing, repairs, breakdowns and other fleet requirements while working closely with our workshop, drivers, suppliers and internal teams.

Your priority is simple: keep vehicles compliant, minimise downtime and get vehicles back on the road quickly.

We're looking for someone who is organised, commercially aware and comfortable managing multiple priorities in a busy fleet environment.

Key Responsibilities

• Coordinate the day-to-day movement and status of vehicles across the fleet.
• Schedule and monitor MOTs, PCO inspections, servicing, maintenance and repairs.
• Ensure vehicles remain legally compliant and required documentation is kept up to date.
• Monitor vehicles that are off-road and actively work to minimise downtime.
• Liaise with workshops, dealerships, recovery companies and external suppliers.
• Coordinate vehicle breakdowns, recoveries and repairs.
• Track vehicles through the repair process and proactively chase outstanding work.
• Maintain accurate vehicle records and update fleet management systems.
• Coordinate vehicle collections, returns, swaps and replacements.
• Support the onboarding of new vehicles and removal of de-fleeted vehicles.
• Monitor vehicle technology including trackers, immobilisers and dashcams.
• Work closely with Sales and Customer Support to ensure vehicle availability is accurately communicated.
• Identify recurring vehicle or supplier issues and elevate where necessary.
• Carry out regular fleet audits and ensure vehicle records accurately reflect the physical fleet.
• Produce and maintain operational reports covering vehicle status, downtime and outstanding actions.

What We're Looking For

Previous fleet, vehicle rental, automotive or transport experience is strongly preferred.

You should be:

• Highly organised with excellent attention to detail.
• Confident managing a large number of vehicles and outstanding actions simultaneously.
• Proactive - you chase problems rather than waiting for updates.
• Comfortable working in a fast-paced operational environment.
• Confident communicating with drivers, workshops, dealerships and suppliers.
• Able to prioritise effectively when several urgent issues happen at once.
• Comfortable using CRM, fleet management and other computer-based systems.
• Commercially minded and understand that every unnecessary day a vehicle is off-road costs the business money.
• A strong team player who is also comfortable taking ownership of tasks.

Experience within car rental, PCO/private hire, fleet management, vehicle leasing, automotive aftersales or workshop operations would be particularly advantageous.

A full UK driving licence is preferred.

What We Offer

• Permanent full-time position within a growing business.
• Opportunity to work with and develop experience across a large and varied vehicle fleet.
• Genuine opportunity for progression as Fleeto continues to expand.
• Fast-paced environment where good performance and initiative are recognised.
• The opportunity to take ownership and have a direct impact on fleet performance.

This role would suit someone who enjoys solving problems, coordinating people and vehicles, and seeing the direct results of their work.

Fleeto - Keeping London Moving