Senior Fleet Coordinator

Daniel Owen Ltd.; Leatherhead; On-site; GBP 42,000 - 54,000; Full time

Job summary

Daniel Owen Ltd. in Leatherhead is seeking a Senior Fleet Coordinator to oversee day-to-day management of the company’s commercial vehicle fleet and environmental services operations.

You’ll ensure compliance, drive cost-efficient maintenance, and support strategic leadership from the Head of Fleet & Environmental Services. Responsibilities include managing servicing, MOTs, road tax, fuel card accounting, insurer liaison, incident investigations, and telematics-driven safety improvements.

Responsibilities

• Manage a large commercial vehicle fleet, ensuring full compliance with statutory requirements including servicing, MOTs, road tax and fuel card accounting.
• Deliver the fleet induction programme for all new starters, ensuring understanding of vehicle use, compliance and safety.
• Manage the leavers process, ensuring prompt and proper return of all company vehicles and equipment.
• Manage all motor insurance claims, liaising with all parties.
• Conduct investigations into any road traffic incidents involving company vehicles.
• Manage vehicle maintenance and accident repairs, collaborating with insurance companies and repair contractors to ensure cost-effective and timely resolution.
• Compile monthly fuel and mileage reports and monitor private mileage usage alongside Inner London Congestion Charge compliance.
• Organise and coordinate driver training courses and liaise with training bodies such as RoSPA.
• Monitor and act on transport-related complaints swiftly and in accordance with company policies.
• Manage the Fleet & Environmental Services Coordinator, including pay, timekeeping, holidays, and welfare.
• Maintain and regularly review transport procedures and policies, drafting new ones as necessary to maintain operational effectiveness.
• Process all vehicle-related fines within prescribed timescales to prevent escalation and maintain accurate records.
• Utilise the company telematics system to monitor driver behaviour, identify repeated poor driving practices, and recommend timely interventions to improve safety and reduce risk.

Job description

Senior Fleet Coordinator

Leatherhead

Permanent

The Fleet & Environmental Services Manager is primarily responsible for the day-to-day management of the company's commercial vehicle fleet and environmental services operations. This role ensures operational compliance, efficient maintenance, and smooth management of transport and environmental service activities, supporting the strategic leadership provided by the Head of Fleet & Environmental Services.

Manage a large commercial vehicle fleet, ensuring full compliance with all statutory requirements including Servicing, MOTs, Road Tax, and fuel card accounting.

Deliver the company's fleet induction programme for all new starters, ensuring comprehensive understanding of vehicle use, compliance, and safety.

Manage the leavers process in relation to the fleet, ensuring prompt and proper return of all company vehicles and equipment.

Manage all motor insurance claims, liaising with all parties.

Conduct investigations into any road traffic incidents involving company vehicles.

Manage vehicle maintenance and accident repairs, collaborating with insurance companies and repair contractors to ensure cost-effective and timely resolution.

Compile monthly fuel and mileage reports and monitor private mileage usage alongside Inner London Congestion Charge compliance.

Organise and coordinate driver training courses and liaise with training bodies such as RoSPA.

Monitor and act on transport-related complaints swiftly and in accordance with company policies.

Manage the Fleet & Environmental Services Coordinator, including pay, timekeeping, holidays, and welfare.

Maintain and regularly review transport procedures and policies, drafting new ones as necessary to maintain operational effectiveness.

Process all vehicle-related fines within prescribed timescales to prevent escalation and maintain accurate records.

Utilise the company telematics system to monitor driver behaviour, identify repeated poor driving practices, and recommend timely interventions to improve safety and reduce risk.