Fleet Controller

United Living Group; Tees Valley; On-site; GBP 30,000 - 42,000; Full time

Job summary

United Infrastructure in Darlington seeks a Fleet Controller to oversee vehicle locations, maintenance, and risk management within the Power Transmission & Distribution arm. Based on-site, you will coordinate sourcing, insurance, and cost controls while liaising with drivers and suppliers.

The role requires experience in fleet/transport coordination, knowledge of vehicle regulations, and strong IT skills with fleet software.

Qualifications

• Experience in fleet management or transport coordination.
• Knowledge of HGV/LCV regulations.
• Confident IT skills with fleet management software.
• Strong organizational skills under pressure in a fast-paced environment.

Responsibilities

• Monitor and track vehicle locations and conditions using fleet management software.
• Handle insurance claims, manage accident reports, and promote safe driving practices.
• Monitor and approve repair costs to control expenses.
• Serve as the main contact point for drivers and service providers.
• Ensure all vehicles and plant are recorded on the Motor Insurance Database; verify driver details in incidents.
• Produce month-end charging spreadsheets for vehicles and insurance.
• Coordinate vehicle sourcing for projects with suppliers to ensure timely delivery.
• Administer licence checks for the business.
• Process car applications and source vehicles for new starts.
• Liaise with lease providers to procure and process orders for short/long-term vehicles.
• Prepare P11d information monthly for group tax.
• Administer Fuel Cards for projects.
• Check and dispute recharge notifications and keep cost records updated.
• Check weekly hire reports and reconcile with Fleet systems.

Skills

Fleet management

Transport coordination

Vehicle maintenance

Tools

Fleet management software

Job description

Job Description

Driven by significant growth, United Infrastructure are seeking a Fleet Controller for their Power Transmission & Distribution business. This role will be based at our offices in Darlington, County Durham.

Key Responsibilities

• Operational Efficiency: Monitoring and tracking vehicle locations and conditions using fleet management software.
• Accident & Risk Management: Handle insurance claims, manage accident reports, and promote safe driving practices.
• Cost Control: Monitor and approve repair costs.
• Communication: Serve as the main contact point for drivers and service providers.
• Insurance: Ensuring that all road going vehicles and plant are recorded onto the Motor Insurance Database in a timely manner. Point of contact for driver details and vehicle verification in the event of accident.
• Finance: Produce month end charging spreadsheet for all vehicles and insurance.
• Vehicle Sourcing: Point of contact for the supply of vehicles to the projects, liaising with Suppliers to ensure correct vehicle is delivered in a timely manner.
• Licence Checking: Administrating licence checks for the business.
• HR: Process car applications and source vehicle for new starts.
• Lease Provider: Liaise with the supplier to procure and process orders for short and long-term lease vehicles.
• Tax: Prepare P11d information for vehicles and send to Group Tax monthly.
• Fuel Cards: Administer Fuel Cards for all Projects.
• Damages: Check and approve/dispute recharge notifications (tyres, punctures etc.) and cc relevant Projects so they can accrue costs

Required Skills and Qualifications

• Experience: Previous experience in fleet management, transport coordination, or vehicle maintenance is highly desirable.
• Technical Knowledge: Understanding of vehicle maintenance and in some cases, HGV/LCV regulations.
• Systems Proficiency: Confident IT skills, ideally including experience with fleet management software.
• Communication & Organization: Strong organizational skills and the ability to work under pressure in a fast-paced environment.
• Attention to Detail: High level of accuracy for record-keeping and compliance documentation.
• Problem-solving: Quickly addressing and resolving logistical issues.
• Logistics: Integral part of supply chain management.
• Cost Management: Reducing operational costs through optimized fleet management.

Additional Information

• Engage with external service providers and maintain strong working relationships
• Ensuring that all company stakeholders are always kept well informed.
• Contact Projects for driver details to enable completion of any Notices of Intended Prosecution from various Police departments for Speeding/Contravene Red Traffic Light etc.
• Ensure payment and recharge of any Car Parking/Bus Lane/Congestion Charges
• Check weekly hire reports from hire companies match our Fleet systems and resolve any discrepancies
• Check Hire Company off hire reports, make sure dates match our records.

Please note - Applicants must have proof of right to work and remain in the UK.