Fleet Compliance & Planning Coordinator

Müller UK & Ireland; West of England; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Competitive salary

Bonus up to 3%

Life assurance 2x

Holiday 25 days

Perk box discounts

Buy/sell annual leave

Career development

Learning and development

Job summary

Müller UK & Ireland is seeking a Fleet Administrator for our Bristol Depot. You will support day-to-day fleet operations, ensure vehicle compliance, manage maintenance planning and handle administrative tasks to keep operations running smoothly.

Ideal candidates will have experience in transport or fleet admin, strong Excel and IT skills, and the ability to work under pressure in a fast-paced environment. This role is based at our Bristol depot with regular business hours.

Qualifications

• Experience in transport/fleet/logistics admin.
• Strong IT skills including Excel.
• Experience handling compliance docs and records.
• Excellent communication and relationships with stakeholders.
• Highly organised with attention to detail.

Responsibilities

• Maintain fleet compliance records and inspection schedules.
• Update trackers and attend daily compliance calls.
• Produce and maintain depot reporting including daily reports.
• Scan, upload and file inspection, maintenance and compliance documents.
• Manage vehicle and trailer service schedules per Operator Licence.
• Plan and book MOTs, LOLER inspections, and other checks.
• Update maintenance planners and keep fleet records accurate.
• Chase outstanding compliance paperwork from third-party providers.
• Raise purchase orders and allocate costs to correct cost centres.
• Support invoice approval through SAP.
• Manage defect records and fleet maintenance activities.
• Arrange repairs with external suppliers and coordinate breakdowns.
• Maintain waste management records and environmental compliance.
• Liaise with Transport, Garage and Operations teams.
• Support Health & Safety activities and monthly meetings.

Skills

IT skills

Excel

Communication

Organised

Fleet admin experience

Tools

SAP

Job description

Müller UK & Ireland is seeking a Fleet Administrator for our Bristol Depot. You will support day-to-day fleet operations, ensure vehicle compliance, manage maintenance planning and handle administrative tasks to keep operations running smoothly.

Ideal candidates will have experience in transport or fleet admin, strong Excel and IT skills, and the ability to work under pressure in a fast-paced environment. This role is based at our Bristol depot with regular business hours.