Fleet Compliance & Maintenance Coordinator

Unternehmensgruppe Theo Müller; West of England; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Bonus up to 3%

Life Assurance

25 days holiday

Perk box access

Annual leave buy/sell

Career development

Learning and development programmes

Job summary

Unternehmensgruppe Theo Müller in Bristol Depot is seeking a Fleet Administrator to manage daily fleet operations, ensure vehicle compliance and coordinate maintenance planning and administration tasks.

The role requires strong IT skills (Excel), transport/fleet experience, and the ability to work under pressure while collaborating with Transport, Garage and Operations teams. Monday to Friday, 8:00am–4:00pm.

Qualifications

• Previous experience in transport, fleet, logistics or workshop administration.
• Strong IT skills, including Microsoft Excel.
• Experience handling compliance documentation and maintaining accurate records.
• Excellent communication skills with the ability to build strong working relationships.

Responsibilities

• Maintaining fleet compliance records and ensuring inspection schedules are up to date.
• Updating outstanding inspection trackers and attending daily compliance calls.
• Producing and maintaining depot reporting, including daily reporting.
• Scanning, uploading and filing inspection, maintenance and compliance documentation.
• Managing vehicle and trailer service schedules in line with Operator Licence requirements.
• Planning and booking MOTs, LOLER inspections, F-Gas testing and other statutory checks.
• Updating digital maintenance planners and ensuring all fleet records remain accurate.
• Chasing outstanding compliance paperwork from third-party providers.
• Raising purchase orders, recording costs accurately and ensuring correct cost centre allocation.
• Supporting invoice approval processes through SAP.
• Managing defect records and supporting fleet maintenance activities.
• Arranging repairs with external suppliers and coordinating breakdown responses during working hours.
• Maintaining waste management records and ensuring environmental compliance is met.
• Liaising closely with Transport, Garage and Operations teams to support fleet availability.
• Supporting Health & Safety activities, including safety sweeps and monthly meetings.
• Ensuring all legal, compliance, environmental and health & safety obligations are adhered to at all times.

Skills

Transport & logistics experience

Attention to detail

Communication skills

Work under pressure

Tools

Microsoft Excel

SAP

Job description

Unternehmensgruppe Theo Müller in Bristol Depot is seeking a Fleet Administrator to manage daily fleet operations, ensure vehicle compliance and coordinate maintenance planning and administration tasks.

The role requires strong IT skills (Excel), transport/fleet experience, and the ability to work under pressure while collaborating with Transport, Garage and Operations teams. Monday to Friday, 8:00am–4:00pm.