Fleet Compliance & Maintenance Administrator

Müller Group; West of England; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Competitive salary

Up to 3% bonus

2x Life Assurance

25 days holiday (incl. bank holidays)

Perk box discounts

Buy/sell annual leave

Career development and progression

Learning and development programmes

Job summary

MÜLLER GROUP is seeking a Fleet Administrator for our Bristol Depot to support daily fleet operations, ensure vehicle compliance, and manage maintenance planning. The role requires meticulous record-keeping, strong IT skills, and the ability to work under pressure in a fast-paced transport environment.

You will maintain inspection schedules, coordinate MOTs and inspections, and liaise with the Transport and Operations teams to maximise fleet availability.

Qualifications

• Experience in transport, fleet or logistics administration.
• Proficient in Microsoft Excel and IT systems.
• Experience handling compliance documents and maintaining accurate records.
• Excellent communication and organisational skills.

Responsibilities

• Maintain fleet compliance records and inspection schedules.
• Update trackers and attend daily compliance calls.
• Produce and maintain depot reporting, including daily reporting.
• Scan, upload and file inspection, maintenance and compliance docs.
• Manage vehicle and trailer service schedules per Operator Licence.
• Plan and book MOTs, LOLER inspections, F-Gas testing and other checks.
• Update digital maintenance planners and keep fleet records accurate.
• Chase outstanding compliance paperwork from third parties.
• Raise purchase orders and record costs with correct cost centres.
• Support invoice approvals through SAP.
• Manage defect records and support fleet maintenance activities.
• Arrange repairs with external suppliers and coordinate breakdowns during working hours.
• Maintain waste management records and environmental compliance.
• Liaise with Transport, Garage and Operations teams to support fleet availability.
• Support Health & Safety activities and safety meetings.
• Ensure all legal, compliance and environmental obligations are met.

Skills

Microsoft Excel

Communication skills

Organisational skills

Attention to detail

Time management

Independent working

Calm under pressure

Tools

SAP

Job description

MÜLLER GROUP is seeking a Fleet Administrator for our Bristol Depot to support daily fleet operations, ensure vehicle compliance, and manage maintenance planning. The role requires meticulous record-keeping, strong IT skills, and the ability to work under pressure in a fast-paced transport environment.

You will maintain inspection schedules, coordinate MOTs and inspections, and liaise with the Transport and Operations teams to maximise fleet availability.