Fleet Administrator - Goldthorpe

Altrad Services A/S; Rotherham; On-site; GBP 21,000 - 30,000; Full time

Job summary

Altrad Services A/S is seeking a Fleet Administrator to join the team in Goldthorpe on a fixed term contract. You will support the smooth day-to-day running of our fleet, maintaining fleet records, documentation, orders and reporting to ensure accuracy and up-to-date information.

Key duties include managing vehicle hire administration, driver packs, Grey Fleet processes, AP queries and routine fleet reporting.

Qualifications

• Highly organised with excellent attention to detail.
• Confident working with data, systems and spreadsheets.
• Capable of managing multiple tasks and competing priorities.
• Strong communicator able to build relationships with colleagues, drivers and suppliers.
• Proactive and able to challenge information when something seems off.
• Able to work independently while also being a strong team player.

Responsibilities

• Manage administration of new vehicle hires, including checking vehicle information, raising bookings and updating purchase orders.
• Manage driver packs, add drivers to systems and issue documentation.
• Support Grey Fleet process with starter documentation, compliance checks and approvals.
• Respond to Accounts Payable queries and assist with invoicing processes.
• Complete Goods Received Notes for open purchase orders after delivery.
• Monitor high-risk driver and driving licence expiry notifications.

Skills

Attention to detail

Data handling

Multi-tasking

Communication

Independence

Team oriented

Job description

About The Role

Altrad are currently looking for a Fleet Administrator to join the team based in Goldthorpe on a fixed term contract.

The successful candidate willsupporting the smooth day-to-day running of our fleet. You’ll deliver an A-class service across the Altrad Group, ensuring fleet records, documentation, orders and reporting remain accurate and up to date.

Key Deliverables:

• Managing the administration of new vehicle hires, including checking vehicle information, raising bookings and requisitions, and updating purchase orders.
• Managing driver packs, including obtaining required information, adding drivers to the relevant systems and issuing documentation.
• Supporting the Grey Fleet process, including new starter documentation, compliance checks and approvals.
• Managing and responding to Accounts Payable (AP) queries.
• Completing Goods Received Notes (GRNs) for relevant open purchase orders once delivery has taken place.
• Monitoring and managing high-risk driver and driving licence expiry notifications.
• Supporting the weekly management of new starters and leavers.
• Completing regular Davis system cleanses to ensure accurate and up-to-date information.
• Monitoring orders awaiting purchase orders, as well as damages and fines, ensuring these are appropriately actioned.
• Managing overdue Grey Fleet data, including new starters, leavers and outstanding tasks.
• Producing monthly fleet reports covering hire spend, fuel spend, damage spend and top five drivers by mileage.
• Producing monthly Grey Fleet reports covering driver numbers, outstanding tasks and repeat offenders.
• Working closely with the Senior Fleet Administrator and wider Fleet team to ensure deadlines and service levels are met.

Key Requirements / Qualifications:

• Highly organised with excellent attention to detail.
• Confident working with data, systems and spreadsheets.
• Comfortable managing multiple tasks and competing priorities.
• A strong communicator who can build positive relationships with colleagues, drivers and suppliers.
• Proactive and willing to challenge information when something doesn't look right.
• Able to work independently while also being a strong team player.
• Reliable and comfortable working to regular weekly and monthly deadlines.
  

About Us

At Altrad, our people create endless opportunities.

We are the leading provider of support services transforming our nations critical infrastructure to operate safely and sustainably.

With over 16,000 talented people across our region, we provide the full spectrum of critical services including consulting, design, engineering, construction, asset life optimisation through to decommissioning, for industries both onshore and offshore.

Why Join Us?

• Work on high-impact projects within a leading organisation.
• Competitive salary and benefits package.
• Opportunities for career growth and professional development.
• Collaborative and dynamic work environment with a focus on innovation and excellence.

As an employer, we are committed to promoting and protecting the physical and mental health and wellbeing of all our people.

Inclusivity Statement

We are committed to making our recruitment process accessible and inclusive. If you require any adjustments at any stage – including interviews or assessments, please let us know. We’re happy to discuss what would help you take part fully.