Commercial Administrator

Altrad Services A/S; Fawley; On-site; GBP 26,000 - 38,000; Full time

Job summary

Altrad Services A/S in the UK is seeking a Commercial Admin to join the team in Fawley. You will support the commercial and contractual management of projects, handling administrative tasks across Estimate-to-Cash, Hours-to-Cash, and invoicing processes.

The role requires strong numerical and English language skills, experience with ERP systems (Business Central, iPlan) and client platforms (CDMS, SAP), and the ability to produce accurate project reports.

Qualifications

• Mathematics and English qualifications held.
• Business Administration diploma or equivalent.
• Understanding of NAECI, TICA, CIJC working rule agreements.
• Good written and verbal communication skills.
• Awareness of Altrad's core disciplines & services.

Responsibilities

• Provide administrative support to the projects' Estimate-to-Cash process and assist in generating earned value.
• Enter/verify/correct data in internal systems (Business Central, iPlan) and client systems (CDMS, SAP).
• Support commercial colleagues with project reporting requirements and use Power BI where appropriate.
• Assist with valuation/applications for payment to ensure timely, accurate certificates through to invoicing.
• Administer sale invoicing and review aged debt to maximise cash collection.
• Support monthly CVR data compilation for financial period-end processes.
• Maintain records for internal and external audits.
• Support Hours-to-Cash processes to align payroll, agency expenditure and reporting.
• Resolve queries on NAECI/TICA/CIJC rules with HR/payroll support.
• Maintain relationships with third-party vendors and review project ledger cost transactions weekly.

Skills

Mathematics

Methodical

Communication skills

Digital literacy

Education

Mathematics and English qualifications

Business Administration diploma or equivalent

Tools

Business Central

iPlan

CDMS

SAP

Job description

About The Role

Altrad are currently looking for a Commercial Admin to join our team based in Fawley.

The successful candidate willsupport the effective commercial and contractual management of projects, ensuring the timely and accurate administration of key processes.

Key Deliverables:

• Provide administrative support to projects' 'Estimate-to-Cash' process with the resultant generation of earned value.
• Data entry/verification/corrections within Altrad's digital systems (such as: Business Central, iPlan, amongst others).
• Data entry/verification/corrections within client's digital systems (such as: CDMS, SAP).
• Support commercial colleagues with the production of project reporting requirements.
• Utilise Altrad's Power BI reports where appropriate, alongside other Microsoft applications.
• Contribute towards projects' valuation/application for payment processes (interim and final accounts) to ensure the receipt of timely, accurate and fair payment certificates through to sales invoicing.
• Administer the sale invoicing process, regularly review aged debt reports, and maximise cash collection.
• Support commercial colleagues with the compilation of figures necessary for Altrad's financial period-end CVR (cost value reconciliation) process, on a monthly basis.
• Maintain fully comprehensive records required to satisfy both internal and external audits.
• Provide administrative support to projects' 'Hours-to-Cash' process to ensure efficiency and control is maintained. This is to achieve a one source of truth with regards to labour-type transactions with full alignment between payroll & agency expenditure, cost postings, and project reporting and outputs (including value).
• Resolve queries with regards to local and/or national working rule agreements (such as NAECI, TICA, CIJC) using support from Altrad's HR & payroll reprtrative support to projects' procurement, plant and subcontract administration processes.
• Maintain effective working relationships with third party vendors within the supply chain to mitigate risk to operational delivery.
• Support the review of project ledger cost transactions in their entirety once per week (or more where required) using Business Central, Power BI, and MS Excel where appropriate.
• Action any erroneous cost transactions within the same financial month period where possible, or as close to the same financial month period if not.
• Administer contracts as directed by commercial management.
• Identify business improvement opportunities and communicate these within the appropriate Altrad forums or through your commercial line management.

Key Requirements/ Qualifications:

• Holds educational qualifications in Mathematics and English, and may have completed a Business Administration diploma or similar.
• Mathematics
• Methodical
• Confident in the use of digital systems and software (including Microsoft applications)
• Understanding of industry applicable national working rule agreements (such as NAECI, TICA, CIJC)
• Awareness of Altrad's core disciplines & services
• Good written and verbal communication skills

About Us

At Altrad, our people create endless opportunities.

We are the leading provider of support services transforming our nations critical infrastructure to operate safely and sustainably.

With over 16,000 talented people across our region, we provide the full spectrum of critical services including consulting, design, engineering, construction, asset life optimisation through to decommissioning, for industries both onshore and offshore.

Why Join Us?

• Work on high-impact projects within a leading organisation.
• Competitive salary and benefits package.
• Opportunities for career growth and professional development.
• Collaborative and dynamic work environment with a focus on innovation and excellence.

As an employer, we are committed to promoting and protecting the physical and mental health and wellbeing of all our people.

Inclusivity Statement

We are committed to making our recruitment process accessible and inclusive. If you require any adjustments at any stage - including interviews or assessments, please let us know. We're happy to discuss what would help you take part fully.