Fleet Administrator

Culina Group; Warrington; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Salary Sacrifice Car Scheme

Wellbeing Support

Eye Care Vouchers

Reward & Recognition

Everyday Discounts

Job summary

Culina Group in Warrington is seeking a Fleet Administrator to join the Transport Logistics division. You will help maintain tachograph data, ensure fleet compliance and manage records across the fleet, supporting efficient daily operations.

The role offers a structured 9-to-5 schedule, with salary up to £27,031 depending on experience, and opportunities to contribute to improving reporting, driver records, and maintenance logs in a busy transport environment.

Qualifications

• Excellent administration skills with strong attention to detail.
• Excellent communication skills and ability to work under pressure.
• Able to work using own initiative with minimal supervision.
• Proficient in MS Office, especially Excel, Word and Outlook.
• Experience in a similar fleet/administration role preferred but not required.
• Experience in FMCG environments is desirable.

Responsibilities

• Maintain the tachograph system data and records.
• Keep maintenance records for fleet and operator licence.
• Daily validation of the VOR/Service board and escalations as needed.
• Enter and monitor drivers’ holidays and sickness in TruTac.
• Oversee defect and service records for storage according to procedures.
• Onboarding/offboarding of fleet and record-keeping across systems.
• Update the WTD data to ensure accuracy.
• Provide daily reports on missing mileage to Transport.
• Manage tag accounts (DART, Severn, M6 Toll) and audits.
• Compile Driver card and Vehicle Upload reports and track non-compliance.
• Order and control fleet stock, monitor fuel deliveries.
• Produce reports/spreadsheets for internal teams in a timely manner.
• Perform any other duties and record-keeping tasks as required.

Skills

Admin skills

Communication under pressure

Initiative

MS Office (Excel/Word/Outlook)

Experience in similar role

FMCG experience

Job description

Job Description

Life in this role

As part of our, Transport Logistics division, we have an exciting opportunity to join the team as a Fleet Administrator.

Salary: Up to £27,031 per annum, depending on experience

Shift: Monday-Friday, 08:00-17:00

This is an excellent opportunity for a highly organised administrator to join a busy transport operation, playing a key role in ensuring fleet compliance, efficiency and accurate record management.

Key duties of a Fleet Administrator:

• Administration and data entry to maintain the Company’s tachograph System
• Monitoring and maintaining all maintenance records relating to the company fleet and Operator Licence undertaking
• Daily validation of the department VOR/Service board and escalation of potential service slippage to the O Licence holder(s)
• Inputting and monitoring drivers’ holidays and sickness absence, maintaining the TruTac system
• Overseeing accuracy and completion of all defect and service records for storage in line with company standard
• Accurate on boarding and exit control of all fleet within the company maintaining all systems and records as defined
• Regularly updating the WTD system, ensuring the data is up to date and accurate
• Creating and providing daily reports to the Transport department regarding missing mileage
• Management of all tag accounts, i.e. DART, Severn, M6 Toll. Maintain accurate records of each tag account and monitor usage monthly. Identify and report any occurrences of mis-use. Carry out electronic tag equipment audits to ensure all assets are still at the recorded locations
• Compiling and monitoring Driver card & Vehicle Upload Report and keeping records of instances of non-compliance to procedures
• Control and ordering of all impress stock relating to the fleet
• Receiving and monitoring fuel deliveries, maintaining the fuel monitoring system
• Providing various reports / spreadsheets for internal departments in a timely manner
• Carrying out any other formal and legal duties
• Record keeping and archive control

Qualifications

What you’ll need ...

• Excellent administration skills and attention to detail
• Excellent communication skills and ability to succeed in a pressurised environment
• Able to work using own initiative and with little supervision
• Good knowledge of MS Office, in particular Excel, Word, Outlook (or equivalent)
• Previous experience gained in a similar role is preferred but not essential
• Experience in an FMCG environment is desirable

Additional Information

What is in it for you?

If you're looking for a role where you can make an impact, develop your career, and be part of a team that works as one to achieve great results, we'd love to hear from you.

• Salary Sacrifice Car Scheme - our salary sacrifice scheme offers a cost-effective way to drive an electric vehicle, with payments taken directly from your salary. Eligibility and salary thresholds apply.
• Wellbeing Support – your wellbeing matters to us. Through our Employee Assistance Programme, you'll have 24/7 access to confidential counselling and legal support, whenever you need it.
• Eye Care Vouchers – free eye tests and discounts on prescription glasses.
• Reward & Recognition – we love celebrating great work, we recognise those who go above and beyond.
• Everyday Discounts – our benefits platform gives you access to discounts from over 50 leading retailers, helping your money go further every day.

By clicking the link above or any third-party link within this posting, you are leaving this site and going to a third-party website where the third-party website's terms and privacy policy apply