Fleet Administrator

Steven Eagell Limited; Milton Keynes; On-site; GBP 25,000 - 28,000; Full time

Job summary

Join an award-winning team as a Fleet Administrator at Steven Eagell Limited in Milton Keynes. The role involves managing vehicle orders, ensuring efficient processing and communication within the Fleet Department. We offer comprehensive training and a supportive work environment to drive your career forward.

Benefits

Comprehensive training for skill enhancement

22 days of holiday (+ Bank Holidays)

Company pension scheme

Qualifications

• Demonstrated accuracy and timeliness in record-keeping and invoicing.
• Ability to thrive under pressure and meet deadlines.
• Proficiency in computers and quick adaptation to new systems.

Responsibilities

• Handle pre-delivery administration, ensuring timely invoicing and payment of vehicles.
• Coordinate with Toyota/Lexus GB regarding vehicle returns.
• Provide accurate delivery dates and costs.

Skills

Organisational skills

Multitasking

Proactive

Job description

Working Hours Full Time

Salary £25,000.00-£27,500.00 per year

Closing Date 20/06/2025

Fleet Administrator

Join Our Team as a Fleet Administrator in Milton Keynes!

Are you ready to drive your career forward with an award-winning employer? The Steven Eagell Group, Europe's largest Lexus and Toyota retailer, is expanding its horizons and offering an exciting opportunity for a Fleet Administrator to join us at our Milton Keynes branch.

About Us:
With a presence in 43 locations across the Southeast, East of England, and West Midlands, the Steven Eagell Group is committed to delivering unparalleled customer satisfaction. Join our team to be part of our ongoing success story.

Role Overview:
As a Fleet Administrator, you will play a crucial role in supporting our Fleet Department, ensuring the smooth processing of new and used vehicle orders. From managing CDK Drive updates to invoicing on delivery day, you will collaborate with Sales Managers and Toyota/Lexus GB to process orders in alignment with company policies.

Responsibilities:

• Handle pre-delivery administration, ensuring timely taxation, invoicing, and payment of vehicles before delivery.
• Coordinate with Toyota/Lexus GB regarding vehicle returns and showroom vehicles.
• Provide accurate delivery dates and costs by collaborating with Toyota/Lexus GB.
• Enter vehicle job sheet details into the After Sales department system to maintain accurate pre-delivery work records.
• Offer general support to Sales Managers, keeping them informed about customer order status and addressing any related issues.
• Collaborate with the After Fleet team to ensure accurate service order completion, costs, and work details.
• Deliver weekly status reports to Sales Managers and maintain up-to-date stock records.
• Contribute to financial reporting and customer database management through accurate data input.
• Work as an integral part of the Centre team, promoting collaboration and continuous improvement.
• Utilise Toyota/Lexus systems to provide administrative support to Sales Managers.
• Manage banking duties and assist with accounts payments and queries.
• Liaise with group sites to ensure orderly stock and paperwork management.

Qualifications and Success Criteria:

• Demonstrated accuracy and timeliness in record-keeping and invoicing.
• Proactive, organised, and capable of working independently.
• Strong multitasking and administration skills.
• Ability to thrive under pressure and meet deadlines.
• Proficiency in computers and quick adaptation to new systems.

What We Offer:

• Comprehensive training for skill enhancement.
• 22 days of holiday (+ Bank Holidays).
• Company pension scheme.

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Privacy notice:

At the Steven Eagell group, we take your privacy very seriously and will only use your personal information to administer the job application you submit to us. By submitting your contact data to us, you consent to us processing your personal data, in accordance with our Data Privacy Notice, and contacting you via these methods. If you don’t hear back from us within 2 weeks, please assume that your application has been unsuccessful. Thank you for your interest.

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Reg Office: Steven Eagell Limited10 Queen Street PlaceLondonEC4R 1AG

Reg. Company Number: 4370971

VAT Reg. No. 125467512

Financial Disclosure

Steven Eagell Limited is authorised and regulated by the Financial Conduct Authority (FCA Reference Number 671531)as a credit broker. We are not a lender or an independent financial advisor. In the first instance, we will introduce you to Preferred lender and provide you with information regarding the finance products available to enable you to decide whether a particular finance product from Preferred lender is right for you based on the information provided. In the event that Preferred lender is not able to provide credit, we will refer you to another trusted credit broker already known to us. This credit broker will attempt to source credit for you through an alternative panel of lenders.

You are not required to use Preferred lender or any other lender introduced by our trusted broker. We do not charge you a fee for an introduction to Preferred lender or to our trusted broker but we will receive a commission if you use their services, this is normally a fixed fee or a fixed percentage of the amount you borrow. The level of commission will vary dependant on the product and the lender that you use. We will inform you of the amount of commission that we will earn in good time before the finance agreement is entered into and ask you to consent to its payment. You do not have to take our finance. You can arrange funding of your vehicle elsewhere and in some cases it may be cheaper.

Steven Eagell Limited is also an appointed representative of Ingeni Services Group Limited, Unit 11, Atlas Works, Foundry Lane, Earls Colne, Colchester, CO6 2TE, which is authorised and regulated by the Financial Conduct Authority. Ingeni Services Limited's (FCA Reference Number 747381) Ingeni Services Group Limited business is to act as an agent on behalf of the insurer for insurance distribution activities only. We do not charge you a fee for our services as an insurance intermediary. We will earn a commission from the insurance provider for introducing you to them. The nature or level of commission we receive will not alter our advice to you and will depend on the product that you purchase.For full details of our FCA Commission Status Disclosure please here