Fleet & HR Administrator

The Whittan Group; Milton Keynes; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading manufacturer of steel storage products is looking for a Fleet & HR Administrator in Milton Keynes. In this role, you will manage the company fleet and support HR functions, requiring excellent organizational skills and a proactive approach. Enjoy a competitive salary and several benefits including holiday, pension, and more.

Benefits

Competitive Salary

33 days holiday per annum

Company pension

Life assurance

Employee discount scheme

Long Service Awards

Monthly STAR Awards

Employee Assistance Programme

Support from Trained Mental Health First Aiders

Cycle2Work Scheme

Medicash Scheme

Flexi Holiday Scheme

Qualifications

• Previous administration experience required.
• Experience in fleet management is desirable.

Responsibilities

• Maintain inventory of company fleet and manage driver details.
• Support HR administration and ensure legal compliance for vehicles.

Skills

Excellent communication skills

Strong organisation skills

Computer literate

Education

Maths & English GCSE at grade C/4

Full UK Driving Licence

Job description

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Join to apply for the Fleet & HR Administrator role at The Whittan Group

Milton Keynes

Human Resources

Full time

Permanent

The Whittan Group is the largest manufacturer of steel storage products in the United Kingdom. Operating through a number of market leading brands; we design, manufacture and install storage solutions for commercial and industrial environments in the UK and Europe. We are looking for a Fleet & HR Administrator to efficiently manage, maintain and utilise the company vehicles to ensure a smooth process for all employees whilst providing day-to-day HR administration support to the HR Shared Services team.

Key Responsibilities

• Maintain an accurate inventory of the company fleet including registration and driver details, and insurance information (MID Portal).
• Carry out annual licence checks
• Liaise with payroll and fleet provider with any changes including grades, drivers, cash allowance, car reallocation
• Ordering of company fuel cards and issuing of electric charger fobs
• Administration of fines/PCNs
• Check insurance claims including identifying any discrepancies and updating as required and ensuring any claims are shared with Finance immediately
• Raise PO for any internal charges
• Ensure repairs are dealt with in a timely manner
• Management of pool cars:
• ensuring vehicles are available at all sites when needed and arranging a hire vehicle if necessary
• Taking vehicles to be serviced/MOT/valeted as required
• Management of changes
• New joiners – company vehicle ready for first day, ordering & delivery of new vehicle
• Leavers – collection, delivery and reallocation of vehicle
• Existing staff – supporting in the ordering and delivery of new vehicles, replacement fuel cards & fobs, replacement vehicles for accidents and repairs
• Monthly reporting
• Stay up to date with regulations and ensure all vehicles and drivers comply with legal standards
• Ad hoc tasks such a contractual mileage reviews, first point of contact for driver support – advising of driver app, phone numbers, emails etc.
• Liaising with points of contact across the business for returns of vehicles
• Support the HR Shared Services team with administration including updating internal systems, sending new starter packs, contractual changes, data inputting
  

Essential Skills/qualifications/experience

• Full UK Driving Licence
• Previous administration experience
• Excellent communication skills
• Strong organisation skills
• Computer literate
• Maths & English GCSE at grade C/4
  
  

Desirable Skills/qualifications/experience

• Previous experience in a fleet management role
  
  

Company Benefits

• Competitive Salary
• 33 days holiday per annum including bank holidays
• Company pension
• Life assurance
• Employee discount scheme
• Long Service Awards
• Monthly STAR Awards
• Employee Assistance Programme
• Support from Trained Mental Health First Aiders
• Cycle2Work Scheme
• Medicash Scheme
• Flexi Holiday Scheme
  
  

For more information, please contact [e-mail]

The Whittan Group promotes equality of opportunity in that everyone who works for us and any job applicants will be treated equally, regardless of gender or gender reassignment, age, ethnic or national origin, nationality, race, colour, marital or civil partnership status, pregnancy or maternity, disability, sexual orientation, religion or belief.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Human Resources

• Industries

  Retail Office Equipment

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