Fleet Administrator

SRM Recruitment; Hoddesdon; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in vehicle fleet management is seeking a Fleet Operations Administrator to ensure efficient and compliant operations. This role involves maintaining databases, managing vehicle compliance, and overseeing accident management within a sizeable commercial fleet. With a focus on organization and detail, you'll join a supportive team culture, play a vital role in fleet operations, and enjoy opportunities for professional development.

Benefits

On-site parking

Opportunities for development

Qualifications

• 1 year experience in fleet administration or vehicle operations.
• Strong Excel and database management skills required.
• Excellent organization and attention to detail essential.

Responsibilities

• Coordinate day-to-day fleet operations and maintain databases.
• Manage accident reporting, insurance claims, and vehicle compliance.
• Oversee vehicle procurement and ensure presentation standards.

Skills

Organisation

Attention to Detail

Excel

Database Management

Problem Solving

Communication

Job description

Are you a detail-driven administrator with experience supporting the smooth operation of a vehicle fleet? We’re looking for an experienced Fleet Operations Administrator to join a large, well-established business and help ensure their commercial fleet runs safely, efficiently, and in full compliance with regulations.

The Role:

In this fast-paced and varied position, you'll be responsible for coordinating day-to-day fleet operations—covering everything from database management and vehicle compliance to accident reporting and insurance claims. Reporting into the Fleet Manager, you’ll play a key part in keeping over 1,000 vehicles on the road and operating to high standards.

Key Responsibilities:

• Maintain an accurate and up-to-date database of vehicle locations and status
• Oversee the vetting of all branch-level vehicle expenditure
• Monitor servicing, tyre replacement, and ensure vehicles meet presentation standards
• Manage vehicle tracking systems
• Coordinate accident management processes and follow-up reporting
• Handle fleet insurance, including claim management and reporting
• Oversee MOT and tax reminder processes
• Ensure regular driver licence checks are completed
• Support with efficient vehicle procurement and disposal
• Act as the first point of contact for all internal and external fleet-related queries

About You:

• 1 years’ experience in a fleet administration, vehicle operations, or similar role
• Excellent organisation and attention to detail
• Strong Excel and database management skills
• Proactive and analytical with a problem-solving mindset
• Confident communicator with a collaborative approach
• Able to manage multiple priorities and deadlines
• A customer-focused attitude

What’s on Offer:

• Join a large and growing business with a strong operational footprint
• A supportive team culture with opportunities for development
• On-site parking and convenient Hoddesdon location

If you’re looking for a role where you can take real ownership of fleet operations and be part of a high-performing team, please apply ASAP.