Fleet Administrator

Survey Solutions; Metropolitan Borough of Solihull; Hybrid; GBP 18,000 - 24,000; Full time

Job summary

Survey Solutions, the UK’s largest engineering surveyor, is seeking a Junior Fleet Administrator in Solihull. You will provide administrative support to the Operations Administration Team, maintain records, and communicate professionally with internal and external stakeholders.

Key duties include fleet mailbox management, fuel card handling, fleet car pack monitoring, processing fines, answering calls, supporting ISO documentation, and assisting Finance and HR as required.

Responsibilities

• Provide general administrative support to the Operations Administration Team.
• Manage and monitor the Fleet mailbox and assist with fleet-related administration, including: Fuel card management; Fleet car pack production and monitoring; Processing of parking and speeding fines.
• Assist with answering incoming calls through the telephone system, ensuring enquiries are handled or directed appropriately.
• Support the production of Operations reports and associated documentation.
• Assist in maintaining documentation required for ISO compliance.
• Provide administrative support for site facilities as required.
• Liaise professionally with internal colleagues and external contacts.
• Provide ad-hoc administrative assistance to the Finance and HR departments when required. This may create opportunities for further development in individual skill sets and experience across a wider range of departments.
• Maintain accurate records, spreadsheets and other data management tools in line with company procedures.

Job description

Fleet Administrator

Location:Building 300, Part Ground Floor, Trinity Park, Solihull, B37 7ES
Hours of Work:9.00am – 5.30pm (40 hours per week, Monday – Friday)

About Us

Survey Solutions is the UK’s largest engineering surveyor, specialising in land, measured building and underground utility surveys, as well as monitoring and site engineering schemes. With a network of eleven offices across the UK, we have over 170 surveyors and engineers working on some of the UK’s major construction and infrastructure developments.

Role Overview

The Junior Administrator will provide administrative support to the Operations Administration Team to enhance the efficiency and effectiveness of day-to-day operations.

This role will involve assisting with administrative processes, maintaining accurate records, and communicating professionally with internal and external stakeholders.

Main Duties / Key Responsibilities

• Provide general administrative support to the Operations Administration Team.
• Manage and monitor the Fleet mailbox and assist with all fleet-related administration, including:
  • Fuel card management.
  • Fleet car pack production and monitoring.
  • Processing of parking and speeding fines.
• Assist with answering incoming calls through the telephone system, ensuring enquiries are handled or directed appropriately.
• Support the production of Operations reports and associated documentation.
• Assist in maintaining documentation required for ISO compliance.
• Provide administrative support for site facilities as required.
• Liaise professionally with internal colleagues and external contacts.
• Provide ad-hoc administrative assistance to the Finance and HR departments when required. This may create opportunities for further development in individual skill sets and experience across a wider range of departments.
• Maintain accurate records, spreadsheets and other data management tools in line with company procedures.