Fleet Administrator

Survey Solutions; Birmingham; On-site; GBP 22,000 - 26,000; Full time

Job summary

Survey Solutions is seeking a Fleet Administrator to join our Operations Administration Team in Solihull. The role supports day-to-day operations, maintains fleet records, and handles communications with internal and external stakeholders.

You will manage fleet-related tasks such as fuel cards, vehicle packs, and fines, while contributing to reports and ISO compliance. A proactive approach and accuracy are essential for success.

Qualifications

• Experience providing general administrative support.
• Experience handling fleet-related administration is advantageous.
• Familiarity with data recording and reporting processes.
• Ability to communicate professionally with internal and external contacts.

Responsibilities

• Provide general administrative support to the Operations Administration Team.
• Manage the Fleet mailbox and assist with fleet administration tasks.
• Handle fuel card management and fleet car pack monitoring.
• Process parking and speeding fines and maintain accurate records.
• Answer incoming calls and direct enquiries appropriately.
• Support production of Operations reports and ISO documentation.
• Assist site facilities administration and liaise with colleagues and external contacts.
• Provide ad-hoc admin support to Finance and HR as required.
• Maintain spreadsheets and data management tools per procedures.

Skills

General Admin

Fleet Admin

Fuel Card Mgmt

Car Pack Monitoring

Parking/Fines

Phone Support

Operations Reports

ISO Compliance

Facilities Support

Finance/HR Support

Data Management

Job description

Fleet Administrator

Location:Building 300, Part Ground Floor, Trinity Park, Solihull, B37 7ES
Hours of Work:9.00am – 5.30pm (40 hours per week, Monday – Friday)

About Us

Survey Solutions is the UK’s largest engineering surveyor, specialising in land, measured building and underground utility surveys, as well as monitoring and site engineering schemes. With a network of eleven offices across the UK, we have over 170 surveyors and engineers working on some of the UK’s major construction and infrastructure developments.

Role Overview

The Junior Administrator will provide administrative support to the Operations Administration Team to enhance the efficiency and effectiveness of day-to-day operations.

This role will involve assisting with administrative processes, maintaining accurate records, and communicating professionally with internal and external stakeholders.

Main Duties / Key Responsibilities

• Provide general administrative support to the Operations Administration Team.
• Manage and monitor the Fleet mailbox and assist with all fleet-related administration, including:
  • Fuel card management.
  • Fleet car pack production and monitoring.
  • Processing of parking and speeding fines.
• Assist with answering incoming calls through the telephone system, ensuring enquiries are handled or directed appropriately.
• Support the production of Operations reports and associated documentation.
• Assist in maintaining documentation required for ISO compliance.
• Provide administrative support for site facilities as required.
• Liaise professionally with internal colleagues and external contacts.
• Provide ad-hoc administrative assistance to the Finance and HR departments when required. This may create opportunities for further development in individual skill sets and experience across a wider range of departments.
• Maintain accurate records, spreadsheets and other data management tools in line with company procedures.