Fleet Administrator & Coordinator, Parts & Supply

Voyago; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

Join a leading transportation company as a Fleet Administrator & Coordinator in London, where you will be responsible for the administrative operations of Fleet Services. This role involves managing vendor relationships, processing invoices, and supporting procurement functions within a collaborative work environment that values professional growth and work-life balance.

Benefits

Professional development assistance

$200 boot allowance

Comprehensive benefits packages

Employee and Family Assistance Program

Employee Referral Bonus

Supportive corporate culture

Qualifications

• Completion of secondary school diploma is mandatory.
• Minimum 2-3 years in a similar role in fleet or maintenance operations.
• Valid G-class Drivers License required.

Responsibilities

• Maintain day-to-day operations, process work orders and vendor invoices.
• Manage vendor relationships, negotiate pricing, and maintain inventory.
• Prepare month-end and fuel reports, and track vehicle statuses.

Skills

Organizational skills

Communication

Detail oriented

Time management

Familiarity with fleet software

Education

Secondary school diploma

Post-secondary or vocational training

Tools

Microsoft Office 365

Fleet Software (e.g., Dossier, MIR)

Job description

Join our dynamic team at Voyago, Transdev Ontario, where we pride ourselves on fostering a positive and exciting workplace culture! We're looking for a Fleet Administrator & Coordinator, Parts & Supply in our London, Ontario base who values work-life balance. Here, you'll find a collaborative environment that encourages growth, teamwork, and respect. If you're ready to take your career to the next level in a place that truly values its employees, we want to hear from you!

Position Summary

Reporting to the Fleet Manager, the Fleet Administrator & Coordinator, Parts & Supply is responsible for maintaining the day-to-day administrative operations of the Fleet Services department. This includes processing work orders and vendor invoices, maintaining parts and vehicle inventory, managing vendor relationships and facility operations, and supporting procurement and reporting functions to ensure the effective functioning of all fleet and facility-related activities.

Your Role

Reporting directly to the Fleet Manager,

1. Administration

• You will enter vendor invoices and verify/close repair orders in Fleet Software (e.g., Dossier)
• You will scan, file, and attach PM and warranty documentation
• You will maintain and organize physical and digital files
• You will process vehicle and parts warranty claims
• You will issue purchase orders and assist with inventory counts

Fleet & Parts Support

• You will maintain vendor and vehicle files
• You will establish and manage vendor relationships and service contracts
• You will order and stock parts and supplies
• You will negotiate pricing and ensure minimum inventory levels to support operations

Reporting

• You will prepare month-end and fuel reports
• You will track mileage, PM status, and out-of-service units
• You will assist with closing reports and inventory valuations

Other Duties

• You will provide backup coverage and support as needed
• You will pick up and deliver vehicles/parts as required

You are available to work Monday to Friday 7:30AM to 4:00PM

Your Profile

• You have obtained completion of secondary school diploma
• Your post-secondary or vocational specific training is an asset
• You have a minimum of 2-3 years in a similar role, ideally in fleet or maintenance operations
• You have a valid G-class Drivers Licence with a clean drivers abstract
• You can obtain a clean criminal record search
• Your experience with fleet software, such as MIR, would be an advantage
• You have knowledge of warranty or parts
• You have an ability to lift 20lbs regularly
• You are highly organized and detail oriented with the ability to multitask and manage conflicting priorities
• You have exceptional Microsoft office 365 experience and skills including Excel, Word and Office
• You have strong communication and interpersonal skills.

The Perks

• We offer assistance in professional development
• We offer a $200 boot allowance

• We offer comprehensive benefits packages for full time employees with an Employee and Family Assistance Program, a great company perks program and an Employee Referral Bonus for all staff
• We are an Award Winning company
• As a subsidiary of Transdev, we provide opportunities for a rewarding career with a growing, global transportation provider
• We focus on innovation and sustainable environmental initiatives
• We support the development, work-life balance and well-being of our employees
• We build a supportive corporate culture that encourages diversity and enables our people to flourish
• We enable our employees to have a positive social impact by deploying sustainable mobility solution

Voyago is committed to provide accommodation for individuals with disabilities throughout the recruitment process. Accommodations are available upon request of the internal or external applicant. If you require an accommodation due to a disability for an interview, please notify Human Resources directly to make appropriate arrangements when contacted for an interview.

We thank all applicants however only those under consideration will be contacted.