Fleet Administrator

A&S Recruitment; Felixstowe; On-site; GBP 31,000 - 37,000; Full time

Job summary

A&S Recruitment is seeking a Fleet Administrator in Felixstowe to support the day-to-day running of the fleet operation. You will maintain vehicle records, coordinate maintenance, manage compliance, and provide admin support to keep operations efficient and compliant.

The role requires strong organisational skills, attention to detail, and proficiency in MS Office (Excel, Word, Outlook). You will work closely with the Fleet Supervisor to ensure timely scheduling and accurate record-keeping.

Qualifications

• Previous administration experience, ideally within transport, logistics or fleet operations.
• Strong organisational skills with excellent attention to detail.
• Confident using Microsoft Office, particularly Excel, Word and Outlook.
• Able to manage multiple tasks and prioritise workloads effectively.
• Strong communication skills, both written and verbal.
• A proactive and professional approach to work.
• Knowledge of Operator Licence compliance or container haulage operations would be advantageous.

Responsibilities

• Maintain accurate records for company vehicles, trailers and fleet assets
• Monitor MOTs, servicing schedules, inspections, road tax and insurance requirements
• Coordinate vehicle maintenance and repairs with internal workshops and external suppliers
• Raise purchase orders and process fleet-related invoices
• Maintain records relating to vehicle defects, repairs and maintenance history
• Support driver licence checks and compliance administration
• Ensure fleet documentation is up to date and compliant with Operator Licence requirements
• Update transport and fleet management systems accurately
• Investigate vehicle damage, incidents and insurance claims as required
• Handle fleet-related telephone and email enquiries
• Provide general administrative support to the fleet and transport teams

Skills

Fleet admin

Organisation

MS Office

Communication

Prioritisation

Driver compliance

Tools

Excel

Word

Outlook

Job description

Fleet Administrator, Felixstowe

Salary: £34,000

Hours: Monday to Friday (Apply online only)

An established logistics business is seeking a proactive and organised Fleet Administrator to support the day-to-day running of its fleet operation in Felixstowe

Working closely with the Fleet Supervisor, you will be responsible for maintaining vehicle records, coordinating maintenance activities, managing compliance documentation, and providing administrative support to ensure the fleet operates efficiently and remains fully compliant.

• Maintain accurate records for company vehicles, trailers and fleet assets
• Monitor MOTs, servicing schedules, inspections, road tax and insurance requirements
• Coordinate vehicle maintenance and repairs with internal workshops and external suppliers
• Raise purchase orders and process fleet-related invoices
• Maintain records relating to vehicle defects, repairs and maintenance history
• Support driver licence checks and compliance administration
• Ensure fleet documentation is up to date and compliant with Operator Licence requirements
• Update transport and fleet management systems accurately
• Investigate vehicle damage, incidents and insurance claims as required
• Handle fleet-related telephone and email enquiries
• Provide general administrative support to the fleet and transport teams

Skills

• Previous administration experience, ideally within transport, logistics or fleet operations
• Strong organisational skills with excellent attention to detail
• Confident using Microsoft Office, particularly Excel, Word and Outlook
• Able to manage multiple tasks and prioritise workloads effectively
• Strong communication skills, both written and verbal
• A proactive and professional approach to work
• Knowledge of Operator Licence compliance or container haulage operations would be advantageous