Fleet Administration Manager

Culina Group Limited; Rugby; On-site; GBP 41,000 - 50,000; Full time

Benefits offered by this job

Company Bonus

Private Medical Cover

Salary Sacrifice Car Scheme

Wellbeing Support

Eye Care Vouchers

Reward & Recognition

Everyday Discounts

Job summary

Culina Group Limited in the UK is hiring a Fleet Administration Manager to lead a small team within the Chilled & Fresh division. You will drive performance, ensure timely processing of P/O, and maintain asset records across Tranman and Planner systems.

The role requires strong Excel skills, CPC compliance knowledge, and excellent communication. It offers a Monday–Friday 8am–5pm schedule, and a company bonus scheme with additional benefits.

Qualifications

• Strong knowledge of Microsoft packages including Excel and Outlook.
• Excellent understanding of Fleet operator compliance (CPC Qualified Desirable).
• Computer literate with high attention to detail and accuracy.
• Excellent communicator with coaching and development skills.

Responsibilities

• Develop the team through structured performance management and set objectives.
• Manage recruitment, coaching, training, and coverage for holidays/absences.
• Oversee Tranman and Planner Administration and monthly reporting packs.
• Run quarterly vendor meetings for units and trailers with TM/GM.
• Ensure P/O requests are processed to deadlines and maintain compliance.
• Deliver high level customer service and maintain efficient processes.
• Provide KPI information and improve asset-related processes.

Skills

MS Excel

Outlook

Fleet compliance

Communication

Coaching

Detail-oriented

Team leadership

Job description

Who are Culina?

Culina is the UK’s leading independent specialist supply chain partner, trusted by some of the nation’s best recognised food, fast-moving consumer goods (FMGC) and retail brands. We're proud to employ over 22,000 colleagues across 100+ locations nationwide, supported by a fleet of more than 5,500 trucks and trailers delivering every day.

Company Description

Culina is the UK’s leading independent specialist supply chain partner, trusted by some of the nation’s best recognised food, fast-moving consumer goods (FMGC) and retail brands. We're proud to employ over 22,000 colleagues across 100+ locations nationwide, supported by a fleet of more than 5,500 trucks and trailers delivering every day.

We currently have an exciting opportunity in our Chilled & Fresh division – from supplier to shelf, we make fresh supply chains simpler. Our expertise in temperature-controlled logistics ensures products are delivered safely, efficiently and on time, helping customers maximise availability and minimise waste.

Job Description

Life in this role

As part of our, Chilled & Fresh division, we have an exciting opportunity to join the team as a Fleet Administration Manager

Salary: £45,000

Shift: Monday to Friday, 8am-5pm

Key Duties of an Fleet Administration Manager

• To develop the team through a structured process of performance management, providing and reviewing objectives for your team and individuals
• Manage personnel issues on a day to day basis including: Recruitment, Coaching and Training, ensuring cover for holiday and absence and dealing promptly with disciplinary issues using the company procedure.
• Overall responsibility / accountability of Tranman and Planner Administration, producing a monthly pack reporting in to the TM. Monthly pack to contain: Current state of play for all assets. Any overdue, Current month update – numbers & available vendors to cover, Slot availability. Next month. Paperwork admin. Service due 1.MOT failure rate YOY. Service slippage YOY. Vendor Challenges
• Quarterly vendor meetings with TM (GM Optional) for Units
• Quarterly meetings with Vendors & TM & GM for trailers
• Manage the team to process P/O requests to deadlines
• To ensure the Fleet Administration and Maintenance function operates accurately, efficiently and within agreed timescales
• Manage the team to ensure all ASSET service and maintenance processes are operated within legal compliance
• Be the point of escalation for the team, communicating with key personnel, including supplier and repair networks and depots
• Ensure the team deliver a high level of customer service and professionalism
• Control, maintain and improve department processes on an on-going basis ensuring they are both current and reflect best practice (in line with all department job descriptions and objectives).
• Provide ASSET KPI information to the business as required
• Ensure ASSET and business KPI’s are met, maintained and improved through the management of team objectives
• Make best use of business in-house systems, understanding how they can be used most effectively in your team
• To develop the team through a structured process of performance management, providing and reviewing objectives for your team and individuals
• Ensuring VOR processes are adhered to

Qualifications

• Strong knowledge of Microsoft packages including Excel and Outlook
• Excellent understanding of Fleet operator compliance (CPC Qualified Desirable)
• Computer literate
• Excellent Communicator
• An innovative and motivational character
• Excellent coaching and development skills
• Flexible and approachable
• Attention to detail and high level of accuracy required
• Capable of operating with limited supervision within fixed guidelines
• Team orientated
• Punctual and reliable
• Passionate and Dedicated

Additional Information

If you're looking for a role where you can make an impact, develop your career, and be part of a team that works as one to achieve great results, we'd love to hear from you.

What is in it for you?

• Company Bonus- we achieve more when we work together, that’s why we celebrate our shared success through our bonus scheme.
• Private Medical Cover - enjoy peace of mind with access to Bupa's healthcare services.
• Salary Sacrifice Car Scheme - our salary sacrifice scheme offers a cost-effective way to drive an electric vehicle, with payments taken directly from your salary. Eligibility and salary thresholds apply.
• Wellbeing Support – your wellbeing matters to us. Through our Employee Assistance Programme, you'll have 24/7 access to confidential counselling and legal support, whenever you need it.
• Eye Care Vouchers – free eye tests and discounts on prescription glasses.
• Reward & Recognition – we love celebrating great work, we recognise those who go above and beyond.
• Everyday Discounts – our benefits platform gives you access to discounts from over 50 leading retailers, helping your money go further every day.