Fleet Administration Manager

Culina; Appleton Thorn; On-site; GBP 42,000 - 52,000; Full time

Benefits offered by this job

Private Medical Cover

Company car or car Allowance

Salary Sacrifice Car Scheme

Wellbeing Support

Eye Care Vouchers

Reward & Recognition

Everyday Discounts

Job summary

Culina is seeking a Fleet Administration Manager to lead the fleet admin and maintenance functions. You will drive team performance, ensure service delivery to a high standard, and align activities with KPI targets across the fleet operations.

You will manage scheduling, invoicing, and liaison with dealer and repair networks while maintaining compliance and budget controls. The role requires strong leadership, Excel proficiency, and a proactive, communicative approach to developing staff within

Qualifications

• Proven supervisory experience in a transport environment.

Responsibilities

• Lead and develop the fleet admin and maintenance function.
• Ensure fleet service and maintenance processes meet legal compliance.
• Manage invoiced revenue including weekly/monthly invoicing.

Skills

Team management

Coaching

Budgeting

Transport compliance

Microsoft Excel

Communication

Planning

Tools

Excel

Outlook

Job description

As the Fleet Administration Manager, you will be responsible for managing and developing the fleet admin and maintenance function within the fleet team, as well as ensuring department objectives are achieved through a positive working environment and flexible approach.,

• Managing the team to ensure all fleet service and maintenance processes are operates within legal compliance.
• Managing invoiced revenue including weekly and monthly miscellaneous invoicing.
• Acting as the point of escalation for the team, communicating with key personnel, including dealer and repair networks and Planning Team.
• Ensuring the team deliver a high level of customer service and professionalism at all times.
• Ensuring fleet and business KPI's are met, maintained and improved through the management of team objectives.
• Managing the staff rota to cover the Fleet Helpdesk 24 hours a day, 7 days a week.
• Acting as liaison for insurance claims, gathering invoices for ULR claims and working with wider ops teams to establish full details in a timely manner.
• Maintaining weekly and monthly reporting of KPIs within fleet and the wider business.
• Developing the team through a structured process of performance management, providing and reviewing objectives for your team and individuals.
• Managing personnel issues on a day to day basis including: Recruitment, Coaching and Training, ensuring cover for holiday and absence and dealing promptly with disciplinary issues using the company procedure.
• Strong knowledge of Microsoft packages including Excel and Outlook with high attention to detail.
• Previous supervisory experience within a transport environment desirable.
• A solid understanding of budgets with a good understanding of transport compliance.
• Excellent communicator with effective coaching and development skills.
• Capable of operating with limited supervision within fixed guidelines

Who are Culina?

Culina is the UK's leading independent specialist supply chain partner, trusted by some of the nation's best recognised food, fast-moving consumer goods (FMGC) and retail brands. We're proud to employ over 22,000 colleagues across 100+ locations nationwide, supported by a fleet of more than 5,500 trucks and trailers delivering every day. We currently have an exciting opportunity in our Transport Logistics division- as one of the UK's most trusted transport specialists, we deliver flexible transport solutions backed by our nationwide network, industry-leading expertise and innovative technology. Our teams provide reliable, efficient and responsive services that help customers keep products moving and businesses growing.

If you're looking for a role where you can make an impact, develop your career, and be part of a team that works as one to achieve great results, we'd love to hear from you.

• Private Medical Cover - enjoy peace of mind with access to Bupa's healthcare services.
• Company car or car Allowance - providing additional support and flexibility to help you stay mobile and connected.
• Salary Sacrifice Car Scheme - our salary sacrifice scheme offers a cost-effective way to drive an electric vehicle, with payments taken directly from your salary. Eligibility and salary thresholds apply.
• Wellbeing Support - your wellbeing matters to us. Through our Employee Assistance Programme, you'll have 24/7 access to confidential counselling and legal support, whenever you need it.
• Eye Care Vouchers - free eye tests and discounts on prescription glasses.
• Reward & Recognition - we love celebrating great work, we recognise those who go above and beyond.
• Everyday Discounts - our benefits platform gives you access to discounts from over 50 leading retailers, helping your money go further every day.