Fleet Administration & Compliance Specialist

March; Burton upon Trent; On-site; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Competitive salary

Ongoing training and development

Collaborative environment

Job summary

We are March® seeking a Fleet Administrator to join our team to provide comprehensive administrative and compliance support to the Fleet Manager, ensuring vehicle, driver, fuel card, telematics, insurance and accident records are maintained accurately and efficiently.

This hands-on role supports safe, compliant and cost-effective operation of the Group fleet across multiple businesses, working across several fleet systems and becoming a key point of contact for drivers, managers and external

Qualifications

• Previous experience in a busy administration, coordination or shared service role.
• Strong attention to detail and record-keeping discipline.
• Confident user of Microsoft Excel, Outlook and other business systems.

Responsibilities

• Maintain accurate vehicle, driver, company and cost-centre records within fleet management systems.
• Process vehicle allocations, re-allocations, driver changes, transfers and disposals.
• Maintain clear electronic records, supporting documents and audit trails.
• Support vehicle onboarding, off-hire, lease return and disposal administration.
• Create, amend and archive driver records for starters, movers and leavers.
• Administer driver licence checks, consent records and outstanding compliance actions.
• Reconcile driver and vehicle records across systems and resolve discrepancies.
• Handle personal and vehicle information carefully and in line with company requirements.
• Order, amend, allocate and cancel fuel cards promptly.
• Maintain fuel card registers, groups, sub-accounts and evidence of approvals.
• Support the investigation of transaction queries, exceptions and suspected misuse.
• Ensure cards and accounts are aligned to the correct vehicle, driver and business.
• Administer Quartix driver identification records and fobs.
• Run routine utilisation, exception and driver behaviour reports.
• Retrieve, download and securely save authorised footage or event information.
• Maintain an auditable record of access, amendments and information shared.
• Log accidents and create complete, well-organised incident and claim files.
• Collate driver statements, photographs, correspondence, claim references and telematics evidence.
• Liaise with the Fleet Manager, operational colleagues, insurers and accident management providers.
• Add, amend and remove vehicles and company details on the Motor Insurance Database, retaining confirmation of updates.
• Produce accurate fleet reports and management information using Excel and fleet systems.
• Monitor administration backlogs, incomplete records and outstanding actions.
• Support audits, data reconciliations and periodic compliance reviews.
• Help improve procedures, checklists, naming conventions and document control.

Skills

Attention to detail

Record keeping

Communication skills

Prioritization

Driver liaison

Fleet administration

Education

Relevant administration experience

Tools

Microsoft Excel

Outlook

Fleet management systems

Motor Insurance Database

Quartix

Telematics

Job description

We are March® seeking a Fleet Administrator to join our team to provide comprehensive administrative and compliance support to the Fleet Manager, ensuring vehicle, driver, fuel card, telematics, insurance and accident records are maintained accurately and efficiently.

This hands-on role supports safe, compliant and cost-effective operation of the Group fleet across multiple businesses, working across several fleet systems and becoming a key point of contact for drivers, managers and external