Fleet Administration & Compliance Specialist

REXEL; Birmingham; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

33 days annual leave including bank/cy

Private Medical Insurance

Contributory pension

Staff discounts

Bonus scheme

Holiday buy/sell

Job summary

Rexel, based around the Birmingham area, is seeking a proactive Vehicle Support Assistant to keep our commercial fleet running safely and efficiently. You will manage day-to-day administration, licence checks, MOTs, servicing schedules, and supplier records across the UK.

You will produce regular reports, ensure regulatory compliance, support cost control, and assist with fleet performance improvements. Travel may be required to support operations.

Qualifications

• Experience in vehicle administration.
• Strong organisational skills and high attention to detail.
• Good understanding of compliance and legal requirements in fleet environments.
• Proficient with Microsoft Excel and MS Office.
• Strong communication skills and ability to build relationships.
• Proactive, able to manage multiple priorities and deadlines.
• Good numeracy and literacy skills.

Responsibilities

• Managing day-to-day administration across the company car and van around the UK
• Maintaining compliance records, including driver licence checks, MOTs, servicing schedules, and vehicle documentation
• Processing penalties, recharge notices, insurance claims, and negligent damage cases
• Keeping Licence & Fuel card databases, systems, and vehicle records accurate and up to date
• Producing regular reports, management information, and performance data
• Administering supplier records, monitoring service delivery, and supporting cost control activities
• Providing first-line support and guidance on Vehicle related queries from employees and managers
• Maintaining vehicle allocation records and supporting the administration of vehicle movements
• Processing vehicle related invoices, purchase orders, and associated documentation
• Supporting audits, policy compliance, and continuous improvement initiatives within the fleet function

Skills

Vehicle administration

Organisational skills

Attention to detail

Compliance knowledge

Excel

Microsoft Office

Tools

Microsoft Office

Excel

Job description

Rexel, based around the Birmingham area, is seeking a proactive Vehicle Support Assistant to keep our commercial fleet running safely and efficiently. You will manage day-to-day administration, licence checks, MOTs, servicing schedules, and supplier records across the UK.

You will produce regular reports, ensure regulatory compliance, support cost control, and assist with fleet performance improvements. Travel may be required to support operations.