Fleet Admin & Compliance Coordinator | Onsite Parking

Smiths News plc; Swindon; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Health Cash Plan

Pension (5% match)

E-Learning modules

Sharesave Scheme

Cycle to Work Scheme

Job summary

Smiths News plc is seeking a Fleet Coordinator to join our Central Services team. You’ll provide essential administrative and operational support to the Fleet team, helping ensure the vehicle fleet is managed safely, efficiently and cost‑effectively across the national network.

You’ll coordinate records, hire bookings, supplier coordination, fuel card management and driver licence checks, working with distribution centres and internal teams to keep fleet operations running smoothly.

Qualifications

• Experience in fleet administration or transport coordination is advantageous.
• Strong organisational skills with the ability to manage multiple tasks, priorities and deadlines.
• Excellent attention to detail in maintaining records and processing information.
• Proficient with Microsoft Office, particularly Excel.
• Good communication skills with colleagues, suppliers and stakeholders.

Responsibilities

• Coordinate day-to-day administration of the company vehicle fleet.
• Manage vehicle hire bookings, extensions, off-hires and supplier coordination.
• Support fuel card management and bulk fuel orders.
• Coordinate driver licence checks and maintain compliance records.
• Monitor vehicle checks and maintenance records and escalation where needed.
• Process fleet-related purchase orders, invoices and supplier payments.
• Support administration of road traffic offences, vehicle damage, accidents and insurance claims.
• Liaise with depots, suppliers and internal stakeholders to resolve fleet queries.
• Coordinate statutory inspections of MHE and maintain related compliance records.
• Maintain fleet reports, trackers and performance data for cost control.
• Identify opportunities to improve fleet administration processes and service delivery.

Skills

Fleet administration

Transport coordination

Excel

Communication skills

Organisational skills

Tools

Microsoft Office

Job description

Smiths News plc is seeking a Fleet Coordinator to join our Central Services team. You’ll provide essential administrative and operational support to the Fleet team, helping ensure the vehicle fleet is managed safely, efficiently and cost‑effectively across the national network.

You’ll coordinate records, hire bookings, supplier coordination, fuel card management and driver licence checks, working with distribution centres and internal teams to keep fleet operations running smoothly.