Fire & Security Admin - On-site Office Lead

Jones Lang LaSalle Incorporated; Birmingham; Presencial; GBP 22 000 - 28 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

25 days holiday + bank holidays and 5‑

Contributory pension scheme

Life Assurance

Private medical scheme

Resumo da oferta

Hall & Kay in Birmingham seeks a highly organised Administrator to join the team and provide essential office support for smooth daily operations. You will be the first point of contact for visitors and callers, maintaining professional standards while handling multiple administrative tasks.

The role requires experience in a similar admin position, strong communication, and proficiency with the Microsoft Office Suite.

Qualificações

• Experience in a similar administrative role, ideally in fire and security, property FM or engineering.
• Excellent written and verbal communication abilities.
• Clear and professional communication with colleagues, clients, and stakeholders across channels.
• Proficient with Office Suite (Word, Excel, Outlook, PowerPoint).
• Comfortable learning new software and digital tools.
• Exceptional organisational abilities and attention to detail.
• Ability to manage competing priorities and meet deadlines.
• Able to work independently with sound judgement.
• Proactive in identifying issues and offering practical solutions.
• Desirable: experience with CRM, SharePoint, Adobe Acrobat, or basic bookkeeping.

Responsabilidades

• Manage general office administration including correspondence, filing systems, and document preparation.
• Handle incoming calls and emails efficiently.
• Diary management and meeting coordination; schedule appointments and prepare meeting rooms with materials.
• Maintain accurate records and databases; ensure information is current and accessible.
• Process invoices and expenses; order office supplies; support ad-hoc admin projects across departments.

Conhecimentos

Administrative experience

Communication skills

Microsoft Office

Organisational skills

Interpersonal skills

Problem solving

Ferramentas

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

SharePoint

CRM systems

Descrição da oferta de emprego

Hall & Kay in Birmingham seeks a highly organised Administrator to join the team and provide essential office support for smooth daily operations. You will be the first point of contact for visitors and callers, maintaining professional standards while handling multiple administrative tasks.

The role requires experience in a similar admin position, strong communication, and proficiency with the Microsoft Office Suite.