Fine Art Export Coordinator

DivalentineCalver Recruitment LTD; London Borough of Hounslow; On-site; GBP 40,000 - 45,000; Full time

Benefits offered by this job

Private Healthcare

22 days holiday + Bank Holidays

Job summary

DivalentineCalver Recruitment LTD is seeking a meticulous Fine Art Export Coordinator to manage export of artworks, antiques, and interior design objects from the UK to international destinations.

You will prepare export docs, liaise with shippers and clients, ensure regulatory compliance, and track shipments. The role is based in Feltham, Middlesex, with standard hours Mon-Fri and private healthcare.

Qualifications

• Proven logistics and shipping experience in art or high-value goods.
• Strong knowledge of export freight forwarding, regulations, and customs procedures.
• Excellent attention to detail and time management.
• Clear written and verbal communication; able to work under pressure.
• Familiarity with BoxTop or E-customs is helpful.

Responsibilities

• Prepare and review export documentation including customs declarations, invoices, packing lists, and origin certificates.
• Determine mode of shipping: air, courier, road, and sea freight.
• Ensure compliance with international trade regulations.
• Liaise with fine art handlers, shipping agents, couriers, and freight forwarders to arrange export.
• Track shipments and provide clients with updates and documentation.
• Serve as the primary point of contact for clients.
• Resolve issues related to export delays and customs clearance.
• Maintain accurate and complete shipment records for audit and compliance purposes.

Skills

Logistics experience

Art shipping knowledge

Export regulations

Detail oriented

Time management

Written communication

Verbal communication

Pressure handling

BoxTop knowledge

E-customs knowledge

Tools

BoxTop

E-customs

Job description

Position Overview

The Fine Art Export Coordinator will manage the safe, compliant, and efficient export of artworks, antiques, and interior design objects to international destinations. This role requires a meticulous eye for detail, knowledge of customs/export regulations, and the ability to coordinate with clients, galleries, shippers, and regulatory bodies to ensure items are transported securely and on schedule.

Employment Terms

• Private Healthcare
• £40-45k basic plus overtime
• Office Based 5 days a week
• Located: Feltham Middlesex
• Hours Monday – Friday 09.00-18.00
• 22 days hols plus BH

About Our Client

Our Client are a leading fine art logistics and installation company, trusted by galleries, collectors, auction houses, and institutions across the UK and internationally. Our team specialises in the safe handling, transport, and installation of valuable artworks, interior design and antiques, delivering the highest standards of care and professionalism.

Key Responsibilities; Fine Art Export Coordinator

• Prepare and review all export documentation, including customs declarations, commercial invoices, packing lists, and certificates of origin.
• Mode of shipping, air, courier, Road and Sea Freight.
• Ensure compliance with international trade regulations.
• Liaise with fine art handlers, shipping agents, couriers, and freight forwarders to arrange safe and timely export.
• Track shipments and provide clients with clear updates and documentation.
• Serve as the primary point of contact for clients.
• Resolve issues related to export delays, customs clearance.
• Maintain accurate and complete shipment records for audit and compliance purposes.

Skills & Qualifications; Fine Art Export Coordinator

• Proven experience in logistics, shipping
• Knowledge of Art Shipping would be advantageous but not essential
• Strong knowledge of export freight forwarding, regulations, customs procedures, and international shipping requirements.
• High attention to detail with excellent organisational and time management skills.
• Strong written and verbal communication skills.
• Ability to work under pressure and to tight deadlines.
• Operational systems BoxTop and E-customs knowledge would be helpful.

Personal Attributes

• Meticulous, detail-oriented, and highly organised.
• Client-focused with excellent interpersonal skills.
• Problem-solving mindset with the ability to handle unexpected challenges calmly.
• Integrity and discretion when handling confidential client and shipment information.
• Team player with the ability to work collaboratively across departments and with external partners