Financial Services Team Assistant

JR United Kingdom; London; On-site; GBP 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive Team Assistant to support two high-level executives in a dynamic environment. This role requires exceptional organizational skills and the ability to manage complex schedules and communications efficiently. You'll be a vital part of the team, ensuring that priorities are met and that all tasks are completed with a high level of professionalism. If you thrive in fast-paced settings and have a strong work ethic, this opportunity is perfect for you to showcase your skills while contributing to the success of the organization.

Qualifications

• Experience supporting high-level executives in a fast-paced environment.
• Strong organizational skills with attention to detail.

Responsibilities

• Manage calendars, scheduling meetings and travel arrangements.
• Handle communications and prepare materials for meetings.
• Manage confidential matters with professionalism.

Skills

Microsoft Office

Organizational Skills

Communication Skills

Problem-Solving Skills

Job description

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Client:

ECB STAR Group

Location:

london, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

4

Posted:

08.05.2025

Expiry Date:

22.06.2025

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Job Description:

Our client, one of the world's leading secondary investors are currently looking for a Team Assistant to support two Partners: the Co-COO & Head of Strategy, and the Head of Corporate Affairs & Marketing, within the office of the Founder and Managing Partner.

Founded in 1990, the firms offices are located in Central London. You will play a key role in managing their business activities and will need strong organisational skills to optimise their time.

You will be a key member of the team, ensuring that internal and external business priorities are met efficiently.

We are looking for someone who stands out. Applications are welcome from individuals who have experience supporting high-level executives and understand the complexities involved, including frequent last-minute changes to travel arrangements and handling various organisational tasks, occasionally outside of normal working hours.

The working environment is fast-paced and intensive, involving extensive interaction with major stakeholders, Board Members and other Partners.

Responsibilities:

· Efficiently manage the two Partners’ calendars: scheduling meetings, appointments, and travel arrangements across numerous time zones.

· Handle email and phone communications, acting as the first point of contact for internal and external stakeholders.

· Prepare materials for meetings.

· Serve as a gatekeeper, managing access to the two Partners and prioritising requests and enquiries.

· Where appropriate, interact with investors, senior executives, Board members, Partners, and wider staff.

· Manage complex and changing diary and travel arrangements and prepare expense and credit card reports.

· Handle confidential matters with professionalism and discretion.

· Manage requests and enquiries autonomously and think independently and creatively to improve processes.

Requirements:

Previous experience providing administrative support to senior executives within the PE/Finance sector is highly advantageous.

· Strong Microsoft Office skills, including Word, Outlook, and PowerPoint; some exposure to Excel.

· Excellent organisational skills, with strong attention to detail.

· Efficient and able to prioritise effectively.

· Taking responsibility for tasks to completion.

· Excellent written and oral communication skills.

· Professional, proactive and resilient.

· Advanced MS Office skills and strong communication abilities.

· Excellent team player, highly organized, with critical thinking and problem-solving skills.

Personal Attributes:

· Strong work ethic – hardworking and enthusiastic with a high level of integrity.

· Positive attitude with a commitment to providing a consistently high level of support.

· Intellectual curiosity and a natural team-player, willing to collaborate with the other PAs and assistants to support the team seamlessly.

· Ability to handle a high-volume workload and multi-task.

· Self-starter, able to take initiative, work independently, and manage time effectively.

· High level of discretion.

· Flexible and proactive approach, able to work effectively in ambiguous situations.

· Ability to work accurately and effectively under pressure, remaining polite, calm and composed.