Bookkeeper & Procurement Administrator

RMD Interior Design Studio - Rachel Moore Design Limited; Warrington; On-site; GBP 25,000 - 45,000; Part time

Job summary

Ein kreatives und dynamisches Unternehmen sucht einen proaktiven und zuverlässigen Finanz- und Beschaffungsmanager. In dieser spannenden Rolle sind Sie für die finanzielle Kontrolle und die Beschaffung verantwortlich, wobei Sie eng mit einem leidenschaftlichen Team zusammenarbeiten. Sie werden die täglichen Buchhaltungsaufgaben verwalten, die Effizienz der internen Prozesse verbessern und sicherstellen, dass die Beschaffungsentscheidungen den kreativen und maßgeschneiderten Ansatz des Unternehmens unterstützen. Wenn Sie ein Organisationstalent mit einem Auge für Details sind und in einem strukturierten, aber kreativen Umfeld gedeihen, könnte dies die perfekte Gelegenheit für Sie sein.

Qualifications

• Nachgewiesene Erfahrung in Buchhaltung und Finanzverwaltung.
• Kenntnisse in der Beschaffung und im Einkauf von Inneneinrichtungsprodukten.

Responsibilities

• Verwaltung aller Buchhaltungsaufgaben und Sicherstellung genauer Aufzeichnungen.
• Überwachung des gesamten Beschaffungsprozesses für Inneneinrichtungswaren.

Skills

Buchhaltung

Finanzverwaltung

Einkaufsmanagement

Organisationstalent

Aufmerksamkeit für Details

Kommunikationsfähigkeit

Education

Erfahrung in der Buchhaltung

Kenntnisse in der Innenarchitektur

Tools

Xero

Harvest

Dext

Houzz Pro

Job description

Due to retirement, we’re looking for a proactive and reliable Financial & Procurement Manager to join our creative, fast-paced interior design studio based in Stockton Heath, Cheshire.

Ideally, you’ll have previous experience working within the interior design industry. This role is perfect for someone who enjoys multitasking, has a keen eye for detail, and understands the day-to-day operations of a design studio—both financially and operationally.

We're a friendly, passionate, and professional team, and we're looking for someone who shares those values and brings enthusiasm to the role.

This is an in-house role based in Stockton Heath, Cheshire. Part time or full time applicants considered (Minimum 3 days per week). Freelance applicants also considered.

No agencies please.

Closing Date: 9th May.

Role Overview:

This dual role combines financial control and procurement responsibilities, ensuring rigorous oversight of financial processes, enhancing operational efficiency, and supporting the wider team with accurate financial data and reliable procurement systems. You’ll be central in maintaining cash flow health, managing both sales & purchase ledgers, and ensuring that procurement decisions align with the company’s design-led and bespoke approach.

Key Responsibilities:

• Manage all day-to-day bookkeeping duties and ensure accurate records using Xero. Reconciling accounts regularly and assist in month-end and year-end reporting.
• Ensure correct handling of supplier payments.
• Support the design fee invoicing process, liaising with Office Manager – Harvest software used.
• Prepare weekly transaction reports and cash flow forecasts for internal review.
• Process monthly salaries via Xero.
• Liaise with external accountants and provide accurate records and reports when required.

Procurement Management:

• Houzz Pro software experience preferred but not essential.
• Oversee the full procurement process of interior goods purchased, including coordinating deliveries.
• Manage the full process ensuring internal control procedures are followed and properly authorised prior to payment of goods.
• General industry knowledge of interior products and components required for bespoke items (preferred but not essential).
• Support the coordination of larger project purchases, ensuring cost efficiency.

Operational & Process Development:

• Assist in refining and documenting internal financial processes.
• Participate in monthly team meetings to review sales, purchasing patterns, and cash flow status.
• Closely collaborate with the Office Manager & design director to manage team and processes.
• Ongoing use and optimisation of invoicing tools (Harvest/Xero).

Key Skills & Experience:

• Proven experience in bookkeeping, financial administration, and procurement.
• Proficiency with Dext, Xero, and ideally Harvest.
• Experience with Houzz Pro software.
• Strong attention to detail and excellent organisational skills.
• A proactive, trustworthy mindset with the ability to work independently.
• Understanding of design industry operations and procurement of bespoke/custom furniture is preferred but not essential.

What We’re Looking For:

• Someone highly organised who thrives in a structured yet creative environment.
• A systems thinker with an eye for improving efficiency and reducing risk.
• Confident communicator, able to collaborate with both creative and administrative teams.
• Comfortable balancing financial tasks and procurement duties with shifting priorities.

If this sounds like you—or someone you know—please get in touch at [e-mail]. We’d love to hear from you!

Seniority Level

Entry level

Employment Type

Part-time

Job Function

Purchasing and Supply Chain

Industries

Interior Design