Business and Finance Support Administrator

Ayre Chamberlain Gaunt Architects; Basingstoke; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Holiday entitlement (28 days incl. BH)

Pension 3%

Private health care

Employee referral bonus

Professional development support

Job summary

Ayre Chamberlain Gaunt Architects is seeking a dedicated Business and Finance Support Administrator for the Hampshire studio in Basingstoke. The role is full-time, supporting finance processes, office administration and project data management across the practice.

The successful candidate will contribute to monthly accounts, supplier records, and compliance while assisting with onboarding and IT setups. A proactive, detail-focused approach is essential.

Qualifications

• Experience in finance administration and office coordination.
• Strong attention to detail and accuracy in records.
• Proactive and reliable with ability to learn new systems.

Responsibilities

• Process purchase invoices, invoices and expenses using Dext, Xero and CMAP.
• Monitor finance inbox and maintain supplier/customer records.
• Support monthly accounts reporting.
• Provide day-to-day office and administrative support to the studio.
• Manage supplies and facilities coordination, and visitor arrangements.
• Assist with onboarding new starters and IT setup.
• Maintain accurate project, lead and contact data in CMAP and on the server.

Skills

Administrative skills

Finance administration

Office coordination

Data management

Tools

Dext

Xero

CMAP

Job description

Business and Finance Support Administrator

Business and Finance Support Administrator, Hampshire Studio | Full Time - 40 hours per week

Salary:£28,000 per annum

Benefits:28 days holiday including Bank Holidays + up to 3 additional paid days at Christmas, 3% pension, private healthcare, employee referral bonus, and support for professional development.

Ayre Chamberlain Gaunt is looking for a bright, organised and reliable Business and Finance Support Administrator to join our Hampshire studio on a full-time basis in the studio 5 days per week.

This is an excellent opportunity for someone who enjoys variety, takes pride in accuracy and organisation, and wants to play an important role in supporting the day-to-day running of a busy architectural practice. The role combines finance administration, office coordination, business support and database administration, making it ideal for someone who is proactive, detail-focused and keen to contribute across a wide range of tasks. We are actively seeking someone self-motivated with the passion and drive to learn and develop in the role.

About us

Ayre Chamberlain Gaunt is anaward-winning architectural practicewith studios in Basingstoke and London. Our work spans a diverse range of sectors, with particular expertise inresidential and education projects.

We are passionate aboutthoughtful, well-crafted architecture that improves the places people live, learn, and work. Our studio culture encourages collaboration, creativity, and continuous learning.

The role

As Business and Finance Support Administrator, you will help ensure the smooth and efficient running of our Basingstoke studio by supporting finance processes, office administration, facilities coordination, compliance records and project database administration.

Key responsibilities include:

• Processing purchase invoices, purchase orders and expenses using Dext, Xero and CMAP
• Monitoring the finance inbox and maintaining accurate supplier and customer records
• Supporting monthly accounts reporting
• Providing day-to-day office and administrative support to the studio
• Managing supplies, facilities coordination and visitor arrangements
• Supporting health and safety, compliance and quality management processes
• Assisting with onboarding new starters, IT set-up and shared administrative systems
• Maintaining accurate project, lead and contact data in CMAP and on the server

About you

We are looking for someone with strong administrative potential, excellent attention to detail and a positive, flexible approach.

You will ideally:

• Be confident using digital systems and managing accurate records
• Have strong organisational skills and the ability to prioritise effectively
• Communicate clearly and professionally
• Be proactive, reliable and willing to learn
• Be comfortable working across both routine tasks and ad hoc requests

You do not need to have done exactly this role before, but you should be confident using systems, comfortable handling administrative processes, and keen to support the wider team.

What we offer

• A varied and important role at the heart of the Hampshire studio
• A supportive and collaborative working environment
• The opportunity to develop your skills across finance, administration and office operations
• A practice culture that values teamwork, professionalism and continuous improvement
• A competitive salary and comprehensive benefits package

Ayre Chamberlain Gaunt is an equal opportunities employer committed to creating an inclusive workplace. If you require any adjustments during the application or interview process, please let us know.

Disclaimer: Please note that, as part of our recruitment process, we may use AI-assisted tools to help review and process application information. These tools are used in support of human decision-making and not as the sole basis for recruitment decisions. If you would prefer your personal data not to be processed in this way, please let us know at your first interview.

Closing Date for Applications: 31st August 2026

Business and Finance Support Administrator

Experience

Recent graduate or at least 2 plus years experience