Financial Administrative Assistant

ExpenseIn; Greater London; On-site; GBP 25,000 - 35,000; Part time

Job summary

Join a forward-thinking company as a Financial Administrative Assistant, where you will support the billing team and ensure efficient management of accounts receivable. This part-time role offers a unique opportunity to contribute to a leading cloud-based expense management solution. With a focus on growth and innovation, the company fosters a collaborative culture, encouraging you to excel in your financial expertise. Enjoy a supportive environment and valuable perks while making a significant impact on business processes. If you are detail-oriented and passionate about finance, this role is perfect for you.

Benefits

25 days annual leave + bank holidays + 1 day off for your birthday

Private Health Insurance

Pension contribution (3%)

Qualifications

• Experience in accounting or bookkeeping, preferably in SaaS.
• Understanding of accounting principles and VAT.

Responsibilities

• Support billing team with inbox queries and correspondence.
• Reconcile accounts receivable ledger and manage outstanding invoices.

Skills

Accounting Principles

Bookkeeping

Xero Software

Microsoft 365 (Excel)

Attention to Detail

Communication Skills

Education

Relevant Experience in Accounting

Tools

Xero

Accounts IQ

Job description

Join to apply for the Financial Administrative Assistant role at ExpenseIn

Join to apply for the Financial Administrative Assistant role at ExpenseIn

Get AI-powered advice on this job and more exclusive features.

Direct message the job poster from ExpenseIn

Founder and Lead Consultant @Talent Matters;Talent & HR Consultant; Assessment Expert; Interview Coach; Career Consultant

Financial Administrative Assistant (Part-time)

Hours: 5 days per week (part time hours) e.g. approx. 9 – 3 daily.

The Company

Founded in 2015, ExpenseIn set out to make expense management easier and less frustrating, replacing time-consuming, paper-based processes with a smarter, faster solution. As we grew, we introduced new modules like invoice management, carbon reporting, and volunteer expense claims - all designed to save businesses time and hassle.

Today, we help companies in over 50 countries process more than a million expenses every month. In January 2025, we were acquired by AccountsIQ to bring even more value to finance teams. Together with the AIQ team, we continue to innovate and scale, helping businesses take control of their finances with smarter, more connected solutions.

The role

Reporting to the Head of Operation Finance, we’re seeking a Financial Administrative Assistant with relevant experience preferably in a SaaS business, to join the UK’s leading cloud-based expense management solution. The successful candidate is responsible for supporting the billing team daily and the Head of Operation finance when required.

What you’ll be doing

• Supporting the team with inbox queries and handling correspondence
• Ensuring the efficient management of accounts receivable by monitoring and following up on outstanding invoices and addressing payment-related queries
• Reconciling accounts receivable ledger to ensure all payments are accounted for and properly posted
• Processing and analysing invoices, payments, and reports
• Maintaining accurate financial records, ensuring compliance with company policies
• Assisting in the preparation of financial statements and reports
• Supporting the finance team in annual audits and financial reviews

What you’ll need

• Relevant experience in accounting or bookkeeping, preferably in SaaS
• Understanding of accounting principles and VAT
• Knowledge of Xero software or Accounts IQ software (not necessary as training will be provided)
• Microsoft 365 proficiency, specifically Excel
• Experience of managing month end reconciliations
• A strategic mindset who understands the big picture
• The ability to maintain a high standard of compliance and confidentiality
• Excellent communication skills, with the experience and capability to translate insights into action
• Strong attention-to-detail and an ability to work independently
• A flexible approach to work

Why work with us?

As a forward-thinking, collaborative company, we combine drive, energy, and ambition with a friendly, supportive culture that encourages everyone to do their best work.

With a strong focus on growth and expansion, we're poised to elevate both the ExpenseIn product and the level of service we provide to our customers. We’re looking for passionate, talented individuals to join our team as we work together to increase efficiency and add value to ordinary business processes.

Some of our perks

• 25 days annual leave + bank holidays + 1 day off for your birthday
• Private Health Insurance
• Pension contribution (3%)

By submitting your application, you agree that AccountsIQ Group may collect your personal data for recruiting, global organization planning, and related purposes. AccountsIQ Group’s Privacy Notice - Employees, Workers, Contractors and Candidates explains what personal information we may process, where we may process your personal information, our purposes for processing your personal information, and the rights you can exercise over AccountsIQ Group’s use of your personal information.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Part-time

Job function

• Job function

  Finance

Referrals increase your chances of interviewing at ExpenseIn by 2x

Sign in to set job alerts for “Financial Administrative Assistant” roles.

London, England, United Kingdom 3 months ago

Volunteer Hon Secretary to the Board of Trustees | Religions for Peace United Kingdom

Edgware, England, United Kingdom 2 weeks ago

London, England, United Kingdom 2 weeks ago

London, England, United Kingdom 1 month ago

Greater London, England, United Kingdom 1 week ago

Volunteer Company Secretary | Maidstone Homeless Care

Maidstone, England, United Kingdom 1 week ago

Volunteer Projects & Governance Partner | FHALMA Foundation

London, England, United Kingdom 1 day ago

Volunteer Secretary to Charity Board and CEO | We Are Stronger Charity

London, England, United Kingdom 2 weeks ago

Volunteer Secretaries for community-led environmental charity | East London Waterworks Park

London, England, United Kingdom 3 days ago

Sales and Marketing Administrator - Acute Care and Monitoring

Watford, England, United Kingdom 1 week ago

Volunteer Charity | Supporting Humanity Charity

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.